Senior Administration Officer

Company description:

Department of Communities and Justice

Job description:

Senior Administration Officer

• Location - Ashfield, flexible hybrid working arrangements
• Employment type - Temporary, Full-Time role (6 months), with possibility of extension
• Salary - Clerk Grade 5/6, $102,936 - $113,579 per annum, plus employer's contribution to superannuation
• Industry leading training with ongoing career development and support

Your role

As the Senior Administration Officer, you will play a key role in managing high-level correspondence and supporting the coordination of allocations across the district. Your work will involve preparing ministerial responses, reviewing documentation, and working closely with senior leaders to ensure timely and accurate communication.

This is a valuable opportunity to apply your administrative expertise in a purpose driven organisation focused on delivering safe, secure housing and improving outcomes for communities across New South Wales. You'll be part of a team that values collaboration, professionalism, and putting people, both staff and clients, at the centre of everything we do.

What you'll do

• Manage and triage all incoming correspondence in the district mailbox, ensuring timely allocation and response coordination.
• Review returned matters for accuracy and completeness, make necessary amendments, and prepare them for final approval.
• Work closely with the Director, Senior Project Officer, and Team Leaders to ensure alignment and consistency in responses.
• Draft and quality-check responses to ministerial and high-level correspondence, ensuring they meet departmental standards.
• Prepare reports and collate data to support business unit performance monitoring and decision-making.
• Coordinate and support ad hoc tasks, including organising and delivering group training sessions for new team members.
• Maintain accurate records and tracking systems to monitor progress and ensure deadlines are met.

What we're looking for

• Exceptional written communication skills, including the ability to prepare, edit and quality assure high-level correspondence and reports.
• Strong organisational skills with the ability to manage multiple priorities, monitor competing deadlines and maintain accurate tracking systems.
• Confidence working independently and exercising sound judgement in a fast-paced environment.
• Well-developed stakeholder engagement skills with the ability to build effective working relationships and collaborate with managers, team leaders and other business areas.
• Strong attention to detail and the ability to review documentation for accuracy, consistency and compliance with departmental standards.
• Experience using technology and administrative systems to monitor workflow, prepare reports and support business operations.
• Experience delivering training, coaching or onboarding support to new team members will be highly regarded.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you.

Download the role description.

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To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now' button.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

• Describe a time when you were responsible for preparing, reviewing or coordinating high-volume or high-level correspondence. How did you ensure your work was accurate, met required standards and was completed within tight timeframes?

• This role requires managing competing priorities while working closely with a range of stakeholders and keeping leaders informed of progress. Tell us about a time when you successfully coordinated multiple tasks or matters simultaneously. How did you prioritise your work, communicate with stakeholders and ensure outcomes were delivered on time?

Applications close Monday, 24 August 2026 at 11:59pm AEST.

Got a question?

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Amrapali Sidhwani on 0451 591 *** or at ***************@homes.nsw.gov.au

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Syvonne Pereira on 0498 091 *** or via ***************@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

The Welcome Experience
Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW' page.