Procurement Officer

About the role

The Procurement Officer is responsible for sourcing, negotiating, and procuring materials, supplies, and services. This role supports operational efficiency by ensuring the timely availability of high-quality goods at competitive prices.

Key responsibilities

• Liaise regularly with warehouse, operations, workshop, and production stakeholders to understand upcoming requirements and respond promptly to changing priorities

• Track shipments and coordinate logistics activities, communicating potential delays and corrective actions to relevant stakeholders

• Maintain accurate procurement records and ensure all purchasing documentation is updated and filed correctly

• Review requisitions and issue accurate purchase orders in a timely manner, ensuring all purchasing activities are actioned with appropriate urgency

• Source materials and services that meet required specifications, quality standards, delivery requirements, and budget expectations

• Request, evaluate, and compare supplier quotations, considering cost, quality, lead times, and reliability to support informed purchasing decisions

• Negotiate pricing, commercial terms, and delivery schedules to achieve best value while maintaining strong supplier relationships

• Monitor supplier performance and proactively follow up outstanding orders to ensure on-time delivery and minimise supply disruptions

• Assist with supplier onboarding, maintain accurate supplier records, and support contract reviews and compliance requirements

• Analyse inventory usage trends, review minimum and maximum stock levels, and recommend replenishment strategies to optimise stock holdings

About you

• Tertiary qualification in Procurement, Supply Chain, Business, or a related discipline

• 3–5 years' experience in procurement, purchasing, or supply chain, with exposure to supplier negotiation and ERP systems (SAP)

• Strong organisational skills with the ability to manage multiple priorities, follow through on commitments, and meet deadlines

• Self-motivated, proactive, and responsive, with a strong sense of accountability and ownership

• Able to work independently while knowing when to seek guidance, and to respond to operational requirements with a sense of urgency

• Strong communication and interpersonal skills, with the confidence to engage regularly with internal stakeholders, suppliers, and service providers

• Good analytical skills with the ability to review inventory usage, monitor stock levels, and assist in maintaining appropriate stock holdings