Executive Support Officer

Provide trusted executive support that helps drive effective decision-making, operational excellence and emergency management capability across Victoria.

Are you an experienced administration and executive support professional who thrives in a fast-paced environment, enjoys working with senior leaders and can confidently manage competing priorities?

The Department of Energy, Environment and Climate Action (DEECA) is seeking an Executive Support Officer to provide high-quality administrative, coordination and secretariat support to senior executives within the Forest and Fire Assets and Resources Division. 

This is an opportunity to join a purpose-driven team that supports Forest Fire Management Victoria (FFMVic) and broader emergency management operations across the state. You will play a key role in supporting executive priorities, coordinating communications, managing governance processes and contributing to the effective operation of a division responsible for critical assets, logistics and resources valued at more than $2 billion. 

As an Executive Support Officer, you will provide trusted support to Directors by managing diaries, coordinating meetings, maintaining correspondence and records, supporting reporting and governance activities, and fostering strong relationships across government, industry and operational stakeholders. 

About the role

You will bring:

• proven experience providing executive support in complex, fast-paced and sensitive environments
• strong organisational skills with the ability to manage multiple priorities and competing deadlines
• experience supporting business planning, governance and performance reporting activities
• excellent written communication skills, including preparing briefs, correspondence, reports and meeting documentation
• demonstrated stakeholder management skills and the ability to build effective relationships across all levels of an organisation
• exceptional interpersonal skills and the ability to manage confidential and sensitive matters with discretion and professionalism
• advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, SharePoint and OneNote
• a commitment to teamwork, continuous improvement, cultural safety and positive workplace culture.
• This role may involve emergency response support activities and requires flexibility to work additional hours, including weekends and public holidays during peak fire seasons when required. 

Why join us?

You will be part of a collaborative and supportive team that values safety, integrity, service excellence and continuous improvement.

DEECA offers:

• meaningful work supporting Victoria's forest, fire and emergency management capability
• the opportunity to work directly with senior leaders and contribute to strategic and operational outcomes
• a flexible and inclusive workplace with hybrid working arrangements
• opportunities for professional growth and development within a large and diverse government organisation
• the chance to work with a broad range of stakeholders across government, emergency management and industry sectors.

Specialist/Technical Expertise/Qualifications

• Proven successful experience providing executive support to executives in complex, changing priority and, sensitive workplaces
• Proven successful experiences and capabilities using technology platforms associated with the management of the FFAR business
• Proven successful experience supporting business planning, performance reporting and governance.
• Proven stakeholder management experience including but not limited to executives, senior commercial partners and, interagency practitioners

This is an ongoing position. The work location for this position is Kyle Road, Altona North with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

How to Apply:

If you are a current DEECA employee, please apply via DEECA Careers. 

Click the ‘Apply’ button and you'll be redirected to a new platform and create an account.

Applications close 11.59pm on Thursday, 03 September 2026. 

All applications must be submitted through the online portal. We are unable to consider email or manual applications at this time.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply.  We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace.  If you need support to participate, please contact ***************@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing.  For more information about our recruitment processes, visit applying for a role with us.