Office Coordinator

About the role:

At Carinity Education – Shalom Townsville, we’re committed to providing a supportive and inclusive learning environment where every student can thrive. The senior Office Coordinator oversees the two Primary and Secondary administration offices.

In this position, you will ensure consistency of communication and practice from and between administration offices. You will also perform school administrative functions, responding to needs and requests from staff, leaders, students, parents and the community in support of the provision of a quality and rich Christian education experience for marginalised young people. This role liaises with business administration personnel at Carinity Head Office in Brisbane.

This position reports to the Director of School Campus and coordinates enrolments across the primary and secondary school, maintains student records and data integrity, ensures compliance with government reporting requirements, manages interschool transfer documentation, and maintains up to date administrative procedures and handbooks. You will also oversee school calendars, ensure accurate recording of student and staff data in relevant systems, and support effective financial administrative and management practices.

Availability is required Monday to Friday between 8:00 AM and 4:00 PM.

What do you need for the role?

• Diploma level qualification or higher in a relevant field (Business Administration, Finance, Human Resources, or other relevant field)
• Demonstrated experience in leading a small team is highly desirable
• Demonstrated experience in administrative office procedures, preferably within a secondary school environment
• Demonstrated experience working with a wide range of information systems, including financial systems
• Excellent interpersonal skills and highly developed verbal and written communication skills
• Knowledge and skills in the use of the Microsoft Office suite
• Experience with TASS management software is advantageous
• Current Working with Children check (Blue Card)

The benefits of joining the Carinity team

• Appealing not-for-profit (PBI) salary packaging options
• Access to an employee assistance program
• At Carinity we acknowledge the need to balance your work and personal life and are genuinely committed to this
• On-going professional development and training
• Legitimate chance to make a real difference to the community, every day

How to apply

Click “Apply” and you will be redirected to Carinity’s website, which will contain more information on Carinity and this position, including the Position Description. We look forward to receiving your application.

Carinity actively encourages and invites applications from people with disabilities and Aboriginal and Torres Strait Islander people for all our positions.