Contract Administrator

About the Role

Ventia are seeking an experienced Contract Administrator within our Telecommunications team.

This is a Permanent Full-time position based out of our Cremorne Street, Cremorne, VIC 3121 office, but we are open to applications for our Wetherhill Park or Sydney offices.

Reporting to the Senior Contracts Administrator with oversight customer portfolios, this position has responsibility for the onboarding, commercial compliance and commercial management of our extensive national supply chain and supports client and supply chain commercial activities including notices, variations, claims and governance.

This role may also support continuous improvement opportunities, pre-contract tendering, and general commercial and business activities.

Other responsibilities include but not limited to:

• Timely and accurate on-boarding of supply chain, including subcontract preparation and execution, departure preparation and negotiations (within company framework), pricing setup, and compliance activities.
• Work collaboratively with operational teams to meet project demands, prepare scope and procurement strategy, and complete selection and assessment processes.
• Act as commercial representative with the supply chain to work through commercial matters
• Maintain a compliant supply chain including contract extensions, insurances, issuing of notices, variations, etc.
• Maintain commercial records and registers including notices, insurances, securities.
• Pre-emptive identification and resolution of compliance issues including SOPA, licensing and levies.
• Creation and implementation of processes, procedures and tools.
• Support the accurate and effective commercial and contract management of the contract / project up and down stream.
• Prepare, review, submit and monitor notices including variation / compliance / claims.
• Support the management and resolution of Defects, third party damages and complaints.
• Support in pre-contracts activities including contract reviews, risk management, pricing and compliance documentation preparation.
• Work collaboratively with the wider support team, business, VisRes, corporate legal and commercial teams to achieve outcomes.

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About You

To be successful in this role, you will have a bachelor’s degree in engineering, Law, Business Management or similar with 3+ years’ experience working in commercial / legal / contracts administration, ideally in the Telecommunications industry.

You will also possess:

• Working knowledge, ability to read and apply standard forms of subcontracts and mechanisms
• Proven commercial acumen: subcontract management / tendering, legal claims, administration, modelling, KPIs, profit improvement
• Intermediate / Advanced user of Microsoft suite (particularly MS Excel), Sharepoint and JIRA
• Negotiating and influencing to achieve desired outcomes

About Ventia
As a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential.

Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Aboriginal and Torres Strait Islander peoples, and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.   

How to apply  
Click the Apply Now button to start the journey to find your further with Ventia.  

Position Reference Number: 168117