International Baccalaureate Administrative Assistant and Exams Lead

Company Description The Lycée Condorcet Sydney – International French School is an international, multicultural school delivering the French national curriculum and the globally recognised IB Diploma for Years 11 and 12.Role Description The International Baccalaureate Administrative Assistant and Exams Lead is a full-time, on-site role based in Sydney, NSW. This role supports the IB program’s daily administration, including maintaining student records, preparing documentation, managing calendars, and coordinating communication between staff, students, and families. The position leads the organisation of internal and external IB examinations, including scheduling, room and invigilator allocation, exam materials management, and compliance with IB regulations. The role also supports reporting processes, prepares academic and administrative correspondence, and assists with general office duties to ensure the smooth operation of the IB section. Collaboration with the IB Coordinator, teaching staff, and other administrative teams is central to this position.QualificationsStrong administrative support capabilities, including Administrative Assistance and Clerical Skills for document preparation, record management, and office organisation.Professional communication skills, including clear written and verbal Communication and excellent Phone Etiquette for interacting with students, families, and staff.Experience in Executive Administrative Assistance, particularly in scheduling, coordinating meetings, and supporting program leadership.Previous experience in educational administration, preferably in secondary or IB environments, and familiarity with exam coordination or student services.High attention to detail, strong organisational skills, and the ability to manage multiple deadlines during exam periods.Proficiency with office software (e.g., MS Office or Google Workspace) and school information systems; ability to learn new digital tools quickly.Demonstrated ability to work collaboratively in a multicultural setting and maintain confidentiality and integrity in handling student and exam information.Relevant qualification in administration, education, or a related field is desirable; fluency in English is required, and French language skills are an advantage.