Part Time Operations Manager

• Purpose-driven role supporting an organisation funding the next generation of cancer researchers
• Broad, hands-on position across operations, finance, grants, fundraising and executive support
• Part-time, 4 days per week with flexible hours and a hybrid working model in Sydney

Impact of the organisation

Cure Cancer is dedicated to funding early career cancer researchers working across all cancer types, backing research with the greatest potential to save lives and change the future of cancer treatment.

To date, Cure Cancer has raised more than $75 million and funded over 580 research grants, helping talented researchers pursue innovative ideas and build the foundations for the next generation of cancer breakthroughs.

At the heart of the organisation is an ambitious belief: What if we Cure Cancer? We know we can.
Impact you will have in this role

As Operations Manager, you will play a central role in keeping Cure Cancer running smoothly, effectively and efficiently.

Reporting directly to the CEO, you will be a trusted operational partner to the organisation, taking ownership of day-to-day administration and providing essential support across finance, research grants, fundraising, office operations and executive activities.

This is a broad, hands-on role for someone who enjoys bringing structure to a busy environment, improving processes and making sure the details are taken care of.

Your contribution will enable the broader Cure Cancer team to focus on what matters most - raising funds and supporting the researchers working to change the future of cancer treatment.

Key Responsibilities

Operations & Administration

• Coordinate the day-to-day administrative operations of Cure Cancer
• Support the implementation and continuous improvement of administrative systems, processes and procedures
• Manage incoming enquiries, telephone calls, mail and couriers
• Coordinate office supplies, equipment, facilities and external service providers
• Maintain accurate organisational records, filing systems and administrative processes

Finance & Accounts Administration

• Undertake routine financial administration, including data entry, processing and reconciliation activities
• Import and export financial information to support accurate record keeping and reporting
• Prepare and maintain information required for Xero
• Work with the bookkeeper to undertake routine banking reconciliations and maintain accurate financial records
• Coordinate financial documentation between Cure Cancer and its external accountants
• Ensure invoices, receipts and supporting documentation are managed in accordance with internal approval processes

Grants Administration

• Coordinate administrative processes supporting Cure Cancer’s research grants program
• Issue, track and maintain grant agreements and associated documentation
• Monitor reporting deadlines and follow up grant recipients when required
• Respond to general grant-related enquiries and correspondence
• Maintain accurate and accessible grant records and filing systems

Fundraising Administration

• Support donor administration, including receipting and record management
• Coordinate donor correspondence and fundraising materials
• Assist with the fulfilment and distribution of donor incentives and supporter communications
• Provide administrative support across fundraising campaigns and activities

Board & Executive Support

• Provide administrative support to the CEO, including diary and meeting coordination
• Assist with correspondence, document preparation and other executive administration
• Coordinate travel, appointments and meeting logistics
• Support the preparation and collation of board and committee papers

About You

You are a highly organised and dependable operations professional who enjoys being at the centre of an organisation and making things work well.

Comfortable balancing competing priorities, you combine strong attention to detail with the ability to work independently, exercise sound judgement and take ownership of your responsibilities.

You will bring:

• Demonstrated experience in administration, operations coordination or a similar role
• Experience with accounts administration and financial processing
• Experience using Salesforce or a similar CRM
• Experience with accounting systems and a strong understanding of Excel
• Strong organisational and time management skills, with the ability to manage multiple priorities
• A high level of accuracy and attention to detail
• Proficiency in Microsoft Office and other business systems
• The ability to work independently and exercise sound judgement

Above all, you will enjoy contributing to a collaborative, purpose-driven organisation where strong operations make it possible for others to have greater impact.

Benefits of Working with Cure Cancer

This is an opportunity to bring your operational expertise to an organisation with a clear and compelling purpose.
You will benefit from:

• A part-time, four-day working week, Monday to Thursday with flexible working hours
• A hybrid working model, with remote work on Tuesdays and office-based work in Crows Nest on Mondays, Wednesdays and Thursdays
• A broad role with the opportunity to work closely with the CEO and across the organisation
• The opportunity to contribute to an organisation dedicated to funding the next generation of cancer researchers

How to Apply

If you are an experienced operations or administration professional who enjoys creating order, improving processes and supporting a team to perform at its best, we would love to hear from you.

Please apply by uploading your resume. Applications will be reviewed as they are received, with conversations progressing with suitable candidates throughout the recruitment process. Interviews may commence prior to the closing date, so we encourage early applications.
 
Please direct all enquiries to Erin Hinchey at Impact Advising on 0421 179 *** or by email ****@impactadvising.com.au
    
Impact Advising is committed to creating diverse and inclusive work environments that reflect the rich tapestry of our communities. We believe that diversity enriches organisations and fosters innovation. We are dedicated to building workforces that are a representative of the diverse backgrounds, experiences, and perspectives of our society. We embrace diversity in all its forms, including but not limited to race, ethnicity, gender, age, sexual orientation, religion, disability, and cultural background. We actively seek to foster inclusive workplaces where all employees can bring their whole selves to work, feel respected and valued, and have equal opportunities for growth and advancement. We are committed to providing a fair and unbiased recruitment process, and we strive to eliminate any barriers that may impede the inclusion and participation of underrepresented groups in workforces.