Administration Assistant

ADMINISTRATION ASSISTANT

Exciting News! Join our team and be a driving force in our journey towards success! 

A unique and exciting opportunity has become available to join a passionate team of people and work alongside Medical Specialists in their boutique practice. This reputable medicolegal practice offers independent medical examinations and impairment assessments to clients, with a team of specialists across Australia. We work hard and strive to deliver the best results.

Why choose us?

• We're a rapidly expanding organisation, renowned for delivering independent, unbiased medico legal reports crafted by practicing specialists.

• With a foundation built by doctors, client satisfaction is our utmost priority.

• We are big on delivering an excellent experience for our customers from start to finish.

• We are looking to get to the next level, and that is where you come in.

About the Position:

We are seeking a competent, committed and outgoing Administration Assistant to join our team in the heart of Melbourne's inner-city suburbs. The successful applicant will work in our small team of support staff assisting with daily administration duties as well as alongside our specialists, assisting with templating and file preparation including any ad hoc requests. The candidate will need to be able to work under pressure and still provide a high-quality service. Day-to-day administrative tasks, including but not limited to: Personal assistant type duties to visiting specialists, managing schedules, coordinating meetings, handling correspondence - specifically emails, and maintaining office supplies.

Responsibilities and skills:

• Administrative duties as required by the team;

• Internal and external liaising;

• Booking, confirming and rescheduling client appointments;

• Managing all in/outbound calls;

• High attention to detail;

• Demonstrate compassion and confidentiality;

• Ability to work autonomously as well as in a team; and

• Strong interpersonal skills.

About You:

You will have strong written and communication skills, with experience in an administrative role and customer facing role highly regarded. Experience in a medical or legal administration role is desirable. You possess advanced level computer and typing skills within an Apple/MAC environment. You are a calm and thorough person with a high level of attention to detail. Your work ethic is second to none and you are looking for a fun yet refined work environment.

Join us in reshaping the medicolegal landscape through innovative administrative initiatives and unlock unparalleled opportunities for professional growth and success!

Benefits

An opportunity to work with people who care for and encourage their staff, we offer flexibility and reward hard work with an opportunity to grow with the practice. The location is close to public transport and only a tram ride away from the CBD.

How to apply:

Select the apply now button, introduce yourself, telling us why you want this role. Specifically, we'd like to know:

• Your administration experience

• what excites you about this role

• why you would be a good fit for this role

Attach your resume/CV and send it through to us as soon as possible. We can’t wait to meet you!