Billing & Invoicing Administrator

Billing & Invoicing Administrator

Crown Australia

Mt Waverley, VIC

We’re seeking a detail-focused Billing & Invoicing Administrator to play a key role in ensuring the accuracy, reconciliation, and timely delivery of client billing.

This role sits between administration and finance - ideal for someone who thrives on precision, enjoys working with financial data, systems and processes, and wants to build expertise in billing and invoicing, without it being a traditional finance role. You’ll do well in this position if you enjoy working across multiple systems, managing competing priorities, and taking ownership of billing accuracy in a fast-paced, high-volume environment.

 Key Responsibilities

• Manage end-to-end client invoicing, ensuring all charges are accurate and complete

• Prepare monthly and consolidated invoices to strict deadlines

• Reconcile supplier invoices and expenses (including AMEX) against internal systems

• Review and process incoming invoices, ensuring accuracy and correct approvals

• Investigate and resolve billing discrepancies, variances, and client queries

• Maintain high data integrity across billing and financial systems

• Assist with debtor reconciliation and outstanding items

• Liaise with internal stakeholders to ensure billing accuracy and consistency

• Manage a busy, varied workload across multiple processes and systems

About You

• Highly detail-oriented, with a strong focus on accuracy

• Experience in billing, invoicing, accounts administration or accounts support

• Comfortable working with numbers, financial data, and reconciliations

• Able to multitask and manage a wide variety of tasks and processes

• Thrive in a fast-paced environment and work well under pressure

• Strong organisational skills with the ability to meet tight deadlines consistently

• A proactive problem solver who can identify and resolve discrepancies

• Quick to learn new systems, processes, and tools, and adaptive to change

• Strong communication skills, able to liaise with internal teams and clients

This is a hands-on, detail-focused role, ideal for someone who enjoys working at the transactional level and building expertise in billing and invoicing processes.

Skills & Experience

• Background in billing officer, invoicing clerk, accounts administrator, or finance admin roles

• Strong Excel skills and experience with financial systems/invoicing platforms

• High level of accuracy in data entry and financial processing

• Ability to prioritise and manage competing deadlines

• Experience in a high-volume, process-driven environment highly regarded

Why Join Us?

• Varied role across billing, accounts administration, and finance operations

• Build in-demand skills in invoicing, reconciliations, and financial processes

• Supportive team with structured systems and processes

• Competitive salary aligned to a billing/accounts administration position, based on experience

• Ongoing career development supported through mentoring and learning programs

• Great team culture with a friendly and supportive environment

• Access to employee benefits, including reward and recognition programs, Perkbox membership, EAP wellness support, and novated lease options

If you enjoy working with numbers, take pride in accuracy, and can handle a busy and varied workload, apply now.

About Crown

Crown Worldwide Australia is part of the Crown Worldwide Group operating from over 265 locations in almost 55 countries, providing global mobility services, transportation of household goods and fine arts, departure and destination services, business information storage, high value warehousing, freight forwarding and third-party logistics. established in 1965, the Crown Worldwide Group is a privately held company with global headquarters in Hong Kong.