Transport Office Manager – Accounts & Compliance

About us

Napoli Haulage Pty Ltd is a established transport and logistics company committed to delivering reliable haulage services across Western Australia. We pride ourselves on maintaining high standards of professionalism, safety, and customer service. Our team works collaboratively to ensure smooth operations and exceptional service delivery to our clients. We value integrity, efficiency, and continuous improvement in everything we do.

About the role

We are seeking a Transport Office Manager – Accounts & Compliance to join our team on a full-time basis at our Waroona, Western Australia location. This is a pivotal role that combines office management, financial administration, and regulatory compliance oversight for our transport operations. You will be responsible for managing the administrative hub of our business, ensuring accurate financial records, maintaining compliance with transport regulations, and supporting the smooth running of day-to-day operations. This position is essential to maintaining the integrity and efficiency of our haulage business.

Key responsibilities

• Managing accounts payable and receivable functions, including invoice processing, payment reconciliation, and financial record maintenance

• Overseeing transport compliance requirements, including vehicle registration, driver documentation, and regulatory adherence

• Preparing and maintaining accurate financial records and reports for management and stakeholder review

• Processing payroll and managing employee-related administrative tasks

• Coordinating with drivers and operational staff to ensure timely submission of required documentation and compliance materials

• Managing office operations, including scheduling, correspondence, and general administrative support

• Liaising with external agencies regarding transport permits, licensing, and regulatory submissions

• Monitoring and reconciling transport expenses and operational costs

• Assisting with fuel management, kilometre tracking, and vehicle maintenance records

• Preparing management reports on financial performance and compliance status

What we're looking for

• Proven experience in transport or logistics office management, accounts administration, or similar role

• Strong knowledge of transport compliance requirements and road transport regulations in Western Australia

• Proficiency with accounting software and Microsoft Office applications

• Excellent organisational and time management skills with the ability to manage multiple priorities

• Attention to detail and accuracy in financial record-keeping and data entry

• Strong communication skills and ability to liaise with drivers, management, and external stakeholders

• Competence in managing payroll and employment-related administration

• Understanding of vehicle compliance, licensing requirements, and transport regulations

• Problem-solving abilities and proactive approach to identifying and resolving operational issues

• Certificate III or IV in Accounting, Office Administration, or equivalent qualification is desirable

• Previous experience in the transport or haulage industry is highly valued

What we offer

We offer a competitive salary package commensurate with experience and qualifications. As part of our team at Napoli Haulage, you will enjoy a stable, full-time position with a company that values its staff and recognises hard work and dedication. We provide a supportive working environment where your contributions are valued, and there are opportunities for professional development and career progression. We are committed to maintaining a safe and respectful workplace for all employees and encourage open communication and team collaboration.

Apply now

If you meet the above criteria and are interested in joining our team, please submit your resume, cover letter, and contact details to us today. We look forward to hearing from you.