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Green facility management
About the role This is a varied role suited to someone who enjoys administration, organization, client communication and coordinating jobs from start to finish. You will work closely with management, clients, contract…
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About the role
About the role
This is a varied role suited to someone who enjoys administration, organization, client communication and coordinating jobs from start to finish. You will work closely with management, clients, contractors and trades teams to ensure day-to-day operations run smoothly.
Key responsibilities
Providing administrative and executive support to management
Managing emails, phone calls and general enquiries
Scheduling and coordinating jobs, appointments and site visits
Preparing and issuing work orders to contractors and trades
Following up work orders and job progress
Preparing and sending client invoices
Processing and managing invoices through Xero
Maintaining accurate client, contractor and job records
Liaising with clients, contractors, suppliers and tradespeople
Following up outstanding jobs, paperwork and payments
About you
Highly organised and detail-oriented
Confident using computers and office software
Experienced with Xero (quotes, invoicing, reconciling, Microsoft Excel and Microsoft Word)
Strong communicator with professional phone and email manner
Comfortable communicating with clients, contractors and tradespeople
Able to manage multiple tasks and changing priorities
Reliable, punctual and professional
Proactive and able to work independently
Comfortable taking responsibility and following tasks through to completion
Friendly, approachable and able to work as part of a small team
About us
Green Facility Management is a growing facilities and property maintenance company based in Mitchell, ACT. We provide professional services to commercial and residential clients, including cleaning services, painting, property maintenance, plumbing services, electrical maintenance, carpentry and general repairs.
Benefits
Casual position with flexible hours
Genuine opportunity to transition into a full-time position
Opportunity to grow with a developing local business
Varied role combining administration and operational coordination
Supportive and professional working environment
Opportunity to take on greater responsibility as the business grows
Long-term career opportunity for the right person
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