Hoarding Administration & Coordination Officer

Our Mission

We are READY to lead by offering solutions and value, SET to achieve sustainable, profitable growth by investing in our people, products and processes so that we can GO out there and deliver the best customer experience.

About Us

We're Ready Industries, home to 1300TempFence, 1300Hoarding, SiteCam and Australia's leading site service brands.

As our Hoarding division continues to grow nationally, we're looking for an organised and proactive Hoarding Administration & Coordination Officer to join our team in Derrimut.

This is a varied role that combines administration, customer service, project coordination and operational support. Working closely with our Sales, Operations and Project teams, you'll play a key role in ensuring our hoarding projects are delivered efficiently from quotation through to completion.

If you enjoy working in a fast-paced environment, communicating with people and taking ownership of your work, this could be the perfect opportunity for you.

About the Role

The Hoarding Administration & Coordination Officer provides administrative and operational support across our Hoarding business, helping coordinate projects, maintain accurate documentation and keep customers, subcontractors and internal teams informed throughout the project lifecycle.

You will work closely with our External Business Development team and Internal Operations team to ensure projects are organised, materials are ordered, documentation is completed accurately and operational processes run smoothly.

No two days are the same, making this an ideal role for someone who enjoys variety and thrives in a busy environment.

Key Responsibilities

• Prepare and follow up quotations for standard hoarding projects.
• Coordinate bookings and project scheduling.
• Raise engineering requests and coordinate site meetings.
• Maintain accurate job information within HIO.
• Prepare quotations, shop drawings and project documentation.
• Process subcontractor invoices and resolve invoice discrepancies.
• Follow up purchase orders and customer documentation.
• Assist with ordering materials and coordinating deliveries.
• Respond to customer and internal enquiries via phone and email.
• Liaise with customers, subcontractors and internal stakeholders to ensure projects remain on track.
• Support the Operations team with project administration and coordination.
• Identify opportunities to improve systems, processes and customer service.

About You

We're looking for someone who enjoys being organised, solving problems and working with people.

To be successful in this role you will have:

• Previous administration, project coordination or customer service experience.
• Excellent organisational skills and strong attention to detail.
• Outstanding communication and relationship-building skills.
• The ability to prioritise multiple tasks in a fast-paced environment.
• A proactive attitude with the ability to work independently.
• Strong computer skills, including Microsoft Office.
• Confidence communicating with customers, suppliers and subcontractors.
• A willingness to learn new systems and processes.
• Previous experience within construction, hire, logistics or a related industry will be highly regarded.
• Experience using HIO or similar job management systems is desirable but not essential.

Why Join Ready Industries?

At Ready Industries, our purpose is simple – Providing Peace of Mind.

Every project we deliver relies on great people working together, and this role is central to making that happen.

We offer:

• A varied role where no two days are the same.
• The opportunity to work closely with experienced Operations and Sales professionals.
• Career development opportunities within a growing national business.
• A supportive and collaborative team environment.
• Ongoing training and development.
• Competitive salary and long-term career opportunities.

Our Values

At Ready Industries, we value people who:

• Take ownership.
• Communicate openly and honestly.
• Work collaboratively.
• Continuously improve.
• Deliver on their commitments.
• Put the customer first.
• Bring a positive, solutions-focused attitude every day.

If you're organised, proactive and enjoy helping projects run smoothly while delivering exceptional customer service, we'd love to hear from you.

Apply now and become part of the team helping 1300 Hoarding continue to build smarter, stronger operations across Australia.