Freight Booking and Coordinator

About the role

This is a hands-on logistics coordination & booking role responsible for managing and executing day-to-day freight requirements, engaging with freight providers, obtaining and assessing quotations, maintaining accurate freight records, and ensuring transport movements are coordinated efficiently, compliantly and cost-effectively. The successful contractor will act as a central point between the Company's internal departments, freight providers and supply chain team, with a strong focus on service, cost control, load utilisation and freight visibility.

Key responsibilities

• Experience using MachShip or other transport management/freight management systems to enter freight specifications and dimensions, obtain quotes, book freight, allocate carriers and track shipments.

• Confident entering and reviewing freight dimensions, weights, quantities, destinations and service requirements within MachShip.

• Experience managing freight bookings, tracking and delivery information through MachShip.

• Communicating with various Company departments to understand and coordinate their freight requirements.

• Obtaining and assessing quotes from freight forwarders and transport providers.

• Engaging, coordinating and managing freight forwarders and carriers.

• Ensuring freight is allocated to the appropriate provider based on cost, service requirements, delivery expectations and operational requirements.

• Capturing freight information including costs, delivery type, destination, freight mode and other relevant information for reporting and management.

• Maintaining accurate electronic records and saving quotations and supporting documentation to the appropriate Cloud or server locations.

• Ensuring freight movements comply with relevant Company standards, policies and procedures.

• Monitoring and improving load utilisation to maximise transport efficiency and reduce unnecessary freight costs.

• Understanding and applying different freight modes to achieve the best balance between ROI, service level and customer delivery requirements.

• Applying a sound understanding of Incoterms to relevant freight movements.

About you

• Demonstrated experience in freight management, transport coordination, logistics or supply chain.

• Strong knowledge of Australian road freight and freight forwarding.

• Experience obtaining, comparing and negotiating transport quotations.

• Experience managing freight forwarders, carriers and other transport providers.

• Exposure to international freight and Incoterms would be highly regarded but is not essential.

• Strong commercial awareness and an ability to balance freight cost against service and delivery requirements.

• An understanding of load utilisation and freight optimisation.

• Strong attention to detail and accurate record keeping.

• Confidence working with multiple internal departments and external transport providers.