Facilities Coordinator

WHO ARE WE?  

At City Facilities Management Australia, quality isn’t theoretical — it’s how we keep people safe, partners confident and operations running smoothly. We combine hands‑on delivery with smart technology and data to support consistent, high‑quality facilities management outcomes.

Since 2009, we’ve built strong partnerships through our self‑delivery model, grounded in safety, quality and value. Guided by our values — Think Safe, One Team, Work in Partnership, Lead the Way and Can Do — we support our people to do their best work every day.

The Opportunity 

This is a great opportunity for an organised, tech‑savvy Facilities Coordinator to build hands‑on experience in facilities management while contributing to continuous improvement.

You’ll support the day‑to‑day delivery of facilities services across a large, multi‑site operational environment, working with maintenance leaders, contractors and internal stakeholders. You’ll coordinate maintenance and store activity while using systems and data to improve processes and reporting. This role will suit someone who enjoys practical coordination and continuous improvement.

Your key responsibilities: 

• Plan and coordinate reactive and planned maintenance in line with contract requirements
• Manage store change activities, including handovers, warranties and site information within operating systems
• Support preventive maintenance programs, inspections and defect rectification activities
• Coordinate contractors, suppliers and internal stakeholders to meet service delivery and KPI expectations
• Use systems and digital tools to improve processes, reporting and overall operational efficiency
• Support the planning and coordination of service schedules and pricing for new stores, expansions and upgrades

What we are looking for:

Education & Experience

• Tertiary qualification in Business, Administration, Facilities or a technical discipline
• Experience in coordination, administration or facilities/operations roles

Skills & Capability

• Strong planning, organisation and attention to detail
• Confidence using business systems, Microsoft applications and digital tools
• Ability to analyse information and identify process improvement opportunities
• Clear communication and stakeholder management skills
• Interest in facilities, maintenance operations and continuous improvement

What’s in it for you  

• Hybrid Model: 3 days in office, 2 days WFH for work-life balance 
• Modern Workspace: Bright, comfortable office built for collaboration 
• Free Parking: Easy commute and save on transport and parking costs 
• Wellness perks – Flu shots, EAP, health insurance discounts, purchased leave  
• Family support – Paid parental leave, caregiver leave, domestic violence leave 
• Recognition & rewards – Service awards, values awards, discounts on big brands  
• Referral bonuses – Earn rewards through our Employee Referral Program 

Ready to build real facilities experience and make an impact? Apply now and grow with City FM.

City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member.   

City does not accept any unsolicited resume referrals from Recruitment Agencies. City will not pay any placement fees relating to unsolicited resume referrals.