People & Culture Coordinator

Viktoria & Woods, one of Australia’s premium designer fashion brands, is looking for an People & Culture (P&C) Coordinator to join our People & Culture team during an exciting growth phase. 

The P&C Coordinator will provide day-to-day coordination and administrative support across the employee lifecycle for the V&W People & Culture team. Reporting to the People & Culture Manager, this is a hands-on role for an organised, detail-focused professional who enjoys variety, thrives on process and wants to build broad generalist experience within a fast-paced retail environment. Ideal for a candidate with 12 months experience or more, or having recently completed the relevant qualifications.

 You will be the day-to-day point of contact for P&C administration and coordination — working closely with other business teams to ensure a smooth, consistent employee experience.

What success looks like:

Success in this role will ensure that have a solid understanding of our systems, policies and processes, and be confidently managing new starter onboarding and routine employee enquiries. Over time, you will be a trusted member of the People & Culture team, driving process improvements, supporting recruitment activity end-to-end, and contributing to a positive, well-organised employee experience across the business.

The role will encompass:

Employee Lifecycle & Onboarding

• Coordinate the employee lifecycle, including onboarding, employment changes and offboarding
• Coordinate new starter induction, onboarding activities and new starter administration
• Maintain accurate employee records and the HRIS, ensuring compliance with company policies and Australian employment legislation

Recruitment Support

• Coordinate recruitment activities, including posting job advertisements, screening resumes and scheduling interviews
• Provide general recruitment and People & Culture administrative support

P&C Administration & Payroll

• Support payroll by preparing and submitting employee data, leave records and employment changes
• Manage the P&C inbox, responding to routine policy and process enquiries, and respond to employee questions regarding matters to leave, salaries, benefits and P&C procedures
• Prepare P&C reports, metrics and correspondence for management, and maintain confidential personnel records
• Assist with other ad hoc People & Culture administration duties as required

Culture, Safety & Compliance

• Liaise between business team on day-to-day basic P&C operational matters
• Assist with performance review cycles, employee engagement initiatives and training coordination
• Support the development, implementation and review of P&C policies and procedures to ensure compliance with relevant workplace laws and regulations
• Support workplace health and safety activities and assist in monitoring WHS compliance
• Assist with coordination of employee social initiatives and organisational culture programs

ABOUT YOU:

• Organised and detail-oriented, with strong administrative skills
• Discreet and trustworthy when handling confidential information
• A clear communicator who builds rapport easily across all levels of the business
• Motivated by process improvement and getting things right the first time

YOU WILL BRING:

Non-Negotiables

• Certificate IV or Diploma in Human Resources (or working towards)
• Minimum 1–2 years’ experience in an HR administration or coordination role
• Working knowledge of Australian employment legislation and the Fair Work Act
• Experience using an HRIS and confident with Microsoft Office, particularly Excel
• High level of discretion, integrity and professionalism

Applicants will only be considered if the above requirements are met.

WE WILL OFFER YOU:

• A competitive salary
• Generous benefits including a clothing allowance and significant discounts on our range and birthday leave.
• Support of a talented, collaborative and growing People & Culture team.
• Beautiful Head Office based in Hawthorn East.
• The opportunity to build broad generalist experience across the full employee lifecycle.

If you’re an organised and pro-active individual who enjoys variety and wants to grow your P&C career within a modern Australian fashion brand, we’d love to hear from you. Apply for this role with your cover letter and CV.

Please note due to the high volume of applications we receive; only successful candidates will be contacted.

Viktoria & Woods is an equal opportunity employer. We are committed to diversity, equity, and inclusion in our recruitment practices.