Office Coordinator

Support the mission behind the science.

Contribute to being the operational backbone of a biotech company tackling plastic pollution.

Samsara Eco is on a mission to solve plastic pollution for good. We've built technology that recycles plastic and textiles infinitely - turning 10 billion tonnes of landfill waste into new packaging, clothing, and more. No new fossil fuels required. Just endless reuse of what already exists. Alongside our Canberra manufacturing plant, we have people based in China, Canada, the US, and Singapore, as well as Australia.

Our technology is like our team. One of a kind. And we know that, so while we are creating technology to repair our planet, we’re also building a great place to grow careers. A place where everyone can do the best work of their life, making meaningful impact on our planet and ourselves.

This isn’t just a job. This is the work that matters most right now.

• This role is based in Jerrabomberra, on the border of NSW/ACT approx. 30 mins from Canberra CBD**
• All candidates must have a valid visa for Australia - Sponsorship is unavailable for this role
• For the right candidate, we may be flexible on Full-Time or Part-Time.
• This role may suit school-hour availability or a university schedule. 

• Fixed Term Contract until December 2026.

Role Purpose

As Office Coordinator, your role is to support the Shared Services Lead and help ensure the smooth, efficient, and professional running of the Jerrabomberra location, while also helping remotely manage the Sydney office. The role supports daily administrative operations, coordinates support services, assists with onboarding and offboarding, supports People & Culture activities, provides board liaison and meeting support, welcomes site visitors, coordinates visitor catering, and helps maintain productive, safe, and well-organised workspaces for team members and guests.

The role operates as a trusted coordination and support point across the business, working closely with the Shared Services Lead and relevant teams to keep day-to-day activity organised, responsive, and moving. It requires someone who is practical, proactive, discreet, and comfortable balancing varied requests with care, consistency, and good judgement.

Responsibilities
Office Administrative Operations

• Manage day-to-day office operations and workflows.
• Maintain office systems, procedures, and documentation.
• Oversee general clerical duties, filing, ordering, inventory, mail handling, and correspondence distribution.
• Implement and monitor green office practices aligned with the company’s environmental values.
• Identify and implement improvements to office efficiency, systems, and ways of working.

Financial, Legal & Resource Support

• Monitor and order office supplies and equipment.
• Process purchase orders, invoices, and expense reports.
• Support budgeting and cost tracking for office expenses.
• Facilitate the reviewing, signing, and filing of legal agreements.

Facilities & Vendor Management

• Coordinate office maintenance, repairs, cleaning services, meeting rooms, and facilities requests.
• Maintain shared kitchen areas and amenities stock, ensuring office consumables are regularly checked, replenished, and well presented.
• Manage relationships with suppliers, service providers, building contacts, and other vendors.
• Ensure the office environment is safe, clean, compliant, organised, and welcoming for employees and visitors.

Staff Support & Coordination

• Provide practical day-to-day support to team members and leaders.
• Coordinate calendars, meeting rooms, internal communications, and follow-up where needed.
• Support the Shared Services Lead and leadership team with general administrative coordination.

People & Culture Support

• Assist with onboarding, induction, and offboarding activities.
• Support employee engagement, events, celebrations, and culture moments.
• Help prepare and coordinate simple People & Culture communications where required.

Communication

• Handle incoming calls, emails, visitor greetings, site meet-and-greets, and general office enquiries.
• Ensure consistent internal and external communication standards.
• Act as a point of contact for general enquiries, office support, and day-to-day coordination.
• Coordinate board liaison support, including meeting logistics, visitor coordination, catering, and related follow-up where required.

Compliance & Recordkeeping

• Maintain company records, licences, policies, compliance documents, and office documentation.
• Ensure workplace health and safety policies are followed, and WHS/OHS records are kept up to date.
• Support audits, inspections, and reporting by ensuring records and data are accurate and accessible.

Problem Solving & Office Culture

• Resolve office and coordination issues quickly and efficiently to maintain workflow.
• Foster a positive, organised, and team-oriented office culture.
• Identify and implement improvements in office efficiency, experience, and ways of working.

Travel Management

• Support travel coordination including accommodation, transport, itineraries, and meeting logistics.
• Assist team members with domestic travel coordination, recommendations, and practical travel support where required.

Skills and Competencies

• Certificate or diploma in Business Administration, Office Management, or a related field is preferred.
• On-the-job experience and systems knowledge are highly valued and may outweigh formal education.
• Experience supporting teams, handling suppliers, coordinating office services, and managing daily office tasks.
• Prior exposure to finance administration, onboarding, offboarding, employee engagement, or basic People and Culture support is highly regarded.
• Strong office administration, scheduling, coordination, and prioritisation skills.
• Clear written and verbal communication skills.
• Strong time management and ability to manage competing priorities calmly and effectively.
• Proficiency in Microsoft Office and confidence using calendar, document management, expense, and collaboration systems.
• Strong vendor, supplier, facilities, and stakeholder coordination skills.
• Highly organised, detail oriented, proactive, solution focused, and adaptable under pressure.
• Discreet with confidential information and sensitive organisational matters.
• Strong interpersonal and team support skills, with a warm, practical, and service-oriented approach.
• Ability to live Samsara’s mission and values.

Why Work With Us...

Purpose-Driven Innovation: Join a team at the forefront of tackling one of the world’s most urgent environmental challenges. Your work will directly contribute to advancing solutions that repair the planet and restore global ecosystems.

Collaboration and Growth: We value diverse perspectives and collective action. At Samsara Eco, you’ll collaborate with brilliant minds across science, technology, and business in an environment that fosters creativity, mutual respect, and continuous learning.

Empowerment and Ownership: We offer a flat, flexible structure where you can take ownership of projects and make meaningful decisions. We trust our team to lead, innovate, and drive change as we scale our solutions globally.

Work-Life Integration: We believe that happy, healthy employees do their best work. That’s why we offer flexible work arrangements, competitive compensation, and benefits that prioritize your well-being and help you maintain balance between your personal and professional life.

A Future-Focused Culture: We encourage agility, innovation, and courage in everything we do. Join a team that values your unique strengths, challenges the status quo, and builds a lasting legacy of positive change.

We are an Equal Opportunity Employer….

Samsara Eco is an equal opportunity employer. We hire on merit, full stop. If you need any adjustments during the recruitment process, just let us know.

Does this sound like your dream job? If it does, join our mission and apply now!

And for more information check out our explainer video here!