Junior Project Manager / Contracts Administrator

Junior Project Manager / Contracts Administrator
Prospect Landscapes | Frenchs Forest, Sydney

Prospect Landscapes is seeking a motivated Junior Project Manager / Contracts Administrator to join our growing team.

We’re a Sydney-based landscape construction company delivering commercial, government and high-end residential projects across Sydney, Newcastle and regional NSW. With a strong pipeline of secured work and increasingly larger projects, we’re looking for someone who wants genuine responsibility and the opportunity to grow with the business.

The Role

Working closely with the Managing Director, Estimator and Site Supervisors, you’ll assist with the commercial and operational delivery of multiple landscape construction projects.

This is a client-facing position combining office-based contract administration with regular site involvement. You’ll need to be confident communicating with clients, builders, consultants, subcontractors, suppliers and our internal site teams.

Your responsibilities will include:

• Developing and maintaining strong relationships with clients and project stakeholders

• Representing Prospect Landscapes at client, project and site meetings

• Preparing and managing subcontractor and supplier packages

• Assisting with procurement, purchase orders and material scheduling

• Tracking project costs, budgets and forecasts

• Preparing progress claims and managing variations

• Reviewing drawings, specifications and project documentation

• Preparing RFIs, notices and general contract correspondence

• Maintaining project registers, records and compliance documentation

• Assisting with project programs and resource planning

• Coordinating with clients, consultants, suppliers and site teams

• Regularly visiting projects to monitor progress and resolve issues

• Supporting projects through delivery, completion and close-out

About You

We’re looking for someone with proven construction industry experience who is ready to take greater ownership of project delivery.

You’ll need to be personable, professional and confident representing the company. You should be equally comfortable managing documentation and commercial matters in the office as you are attending meetings, walking projects and working through practical issues onsite.

Ideally, you will have:

• At least three years’ experience within the construction industry

• Previous experience working as a Project Manager and/or Contracts Administrator

• A qualification in Construction Management, Project Management, Quantity Surveying or a related field

• Experience managing subcontractors, procurement, progress claims and variations

• A sound understanding of construction contracts, drawings and specifications

• Strong commercial awareness and confidence working with project budgets

• Strong interpersonal skills and a professional, approachable manner

• Confidence communicating directly with clients and senior project stakeholders

• Excellent organisation and attention to detail

• Strong written and verbal communication skills

• The ability to manage multiple projects and competing priorities

• A practical, solutions-focused approach

• The ability to work effectively in both office and site environments

• A willingness to take ownership and contribute to the continued growth of the business

• A current Australian driver’s licence

Experience within landscaping, civil works or external works would be highly regarded but isn’t essential. More importantly, we’re looking for someone reliable, commercially aware and capable of building strong relationships with both clients and site teams.

Why Join Prospect Landscapes?

This isn’t a role where you’ll spend years completing the same administrative tasks. You’ll work directly with senior management and be exposed to the full project lifecycle—from tender handover and procurement through to delivery, claims and final completion.

You’ll benefit from:

• Direct mentoring from the Managing Director

• Exposure to a wide range of commercial projects

• Genuine responsibility and input into project delivery

• A clear pathway towards becoming a Project Manager

• A balance of office-based and onsite work

• A close-knit and practical team environment

• The opportunity to help improve systems as the company grows

• Competitive remuneration based on experience

We’re looking for someone who wants to build a long-term career, develop quickly and play an important role in the next stage of Prospect Landscapes’ growth.

To apply, please send your resume and a short introduction outlining your experience and why you’re interested in the role.