Corporate Services Manager

About the role

As the portfolio has grown across multiple sites, so has the administrative load that sits behind it. This is a corporate role that supports and administers the organisation around site-based teams, rather than managing the buildings themselves. You will take responsibility for the internal administration of the organisation as a whole, and work directly with the Managing Director on the financial, staffing, compliance and systems side of the business.

Key responsibilities

• Work with the Managing Director on how the organisation is administered and resourced, providing research, analysis and recommendations on staffing, financial planning, compliance and information systems, including coordinating the organisation's outsourced HR arrangements
• Take charge of the organisation's internal administrative, financial and personnel resources across all sites, ensuring they are deployed effectively as the business grows
• Design, introduce and maintain the internal policies, procedures and guidelines that staff across the organisation are required to follow, including workplace health and safety and compliance obligations
• Work through complex resourcing and administrative issues arising across a multi-site operation, and prepare the resulting reports, briefings and written recommendations for the Managing Director
• Coordinate with external accountant, supplying the information and analysis needed for budgets, forecasts and financial reporting, and administering payroll and related obligations
• Lead and develop the organisation's administrative staff, including the Head of Accounts and Compliance Manager, building their capability so that information across the organisation is accurate, consistent and delivered on time
• Represent the organisation in dealings with external parties, and at meetings and industry forums

About you

• A relevant tertiary qualification (bachelor degree or higher) in business, management or a related field
• At least 1 year's experience in a corporate services, business administration or administrative management role
• Strong organisational, financial and stakeholder management skills
• Experience administering a business operating across multiple sites

About us

LUNA has operated since 2015 as a facilities and property management business based in Sydney. We manage buildings and assets across a portfolio of residential and commercial sites, with our building and facilities teams based on site across those properties, supported by a central administrative function.