Executive Assistant

About Gardner Vaughan

Gardner Vaughan is an established, Brisbane-based builder-developer with a proud 37-year legacy of excellence. We specialise in creating quality multi-residential apartment projects throughout South-east Brisbane, transforming landscapes while building communities around our developments.

The Role

This is not a traditional, administrative EA role. We are looking for a trusted, true business partner to act as an operational extension of our Commercial Director. The Commercial Director holds the commercial health of the business across sales, marketing, brand, and client success. As this portfolio expands rapidly across South East Queensland, we need a serious operator to close the gap between strategic vision and operational execution.

Weighted heavily toward strategic partnership, project coordination, and senior stakeholder engagement, you will extend the Director’s reach, amplify his voice, and keep the commercial engine running smoothly.

Your Responsibilities

Partner day to day with the Commercial Director across sales, marketing and brandManage meeting logisticsReset and maintain oversight of the sales and marketing strategy and its business action plansLead the build of procedure and documentation across project marketing and project salesDevelop growth plans for direct reports Support Sales & Marketing senior leaders toward genuine autonomyOwn events end to end, from planning and suppliers through to on the day deliveryAct as a proxy, attending meetings and following up commitments on behalf of the Commercial DirectorPrepare reports, presentations and board papers for the commercial portfolio

What You'll Bring

Experience supporting a senior leader or operating in a coordination role, ideally in sales, marketing or project deliveryA track record of building and embedding procedures or systems across teamsExperience supporting the development of others, formally or informallyProven ability to run events without needing your principal across the detailConfidence engaging with senior leaders, and attending on your principal's behalfStrong organisation, communication and follow throughJudgement, professionalism and discretion

What's On Offer

Competitive remunerationWork flexibilityOpportunity to partner closely with a director shaping Gardner Vaughan's sales, marketing and brand directionA varied, high impact role across a fast growing SEQ developer-builder

Ready to make your impact?

This is a rare opportunity to step into a trusted role supporting Gardner Vaughan's Commercial Director in a fast paced environment and highly respected business. If you are a calm, experienced with a proven track record as a senior executive assistant - Apply now or contact our recruitment team for a confidential chat.