Senior Business Coordinator - Procurement (Temporary opportunity upto 11 Months)

Sydney, NSW, AU, 2020

You crave exposure to diverse responsibilities and meaningful work. 

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll:

•    Liaise with internal teams and external partners to source advice, technical expertise, and operational support, and analyse and present information for projects and organisational reporting.

•    Prepare and review accurate and timely correspondence, briefing notes, reports, ministerial documents, and memoranda for initiatives and issues, ensuring compliance with organisational standards and approvals.

•    Develop internal and external communications, including drafting emails, preparing reports and presentations, and providing stakeholders with clear updates on project progress.

•    Support financial management by assisting in budget preparation, monitoring expenditure, processing invoices, and maintaining accurate financial records in line with organisational policies.

•    Perform a range of administrative functions which at times may include diary management and advisory, office procedures, purchasing, and records management, ensuring adherence to corporate administrative policies.

•    Maintain and review administrative systems, records, and processes to identify opportunities for efficiency improvements and lead initiatives to implement best practices.

•    Deliver high-quality customer service to meet organisational and stakeholder needs, ensuring responsiveness and professionalism in all interactions.

•    Lead and influence administration functions and teams driving a positive and collaborative culture. 

•    Work closely with Senior stakeholders across the organisations, working in a matrix environment.

This role provides administrative and operational support to the Procurement Division, ensuring the efficient delivery of procurement services and initiatives.

The team also comes together in person for activities such as branch all-in days, training sessions, planning workshops and collaborative work

For more information on this position and business unit, view the role description and information pack.

About you

•    Demonstrated experience in monitoring, evaluating, and reporting on project and business performance within a large, complex environment.

•    Strong organisational and time management skills with the ability to manage high volume  competing priorities and meet deadlines in a dynamic setting.

•    Tertiary qualifications in a relevant discipline or equivalent professional experience.

•    Excellent communication and interpersonal skills, with proven ability to engage and collaborate effectively with stakeholders at all levels.

•    Proficiency in Microsoft Office Suite and other relevant business applications.

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.  

Join us

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.