Senior Legal Secretary / Receptionist

About the Role

We are looking for a friendly, professional, and highly organised full-timeLegal Secretary / Receptionist to be the welcoming face of our company. As the first point of contact for clients, visitors, and staff, you will play a key role in creating a positive and professional first impression. This role involves a variety of administrative and front-desk tasks to support the smooth running of the office.

You will be responsible for scheduling appointments, booking travel arrangements for lawyers, answering phone calls, maintaining records, lodging grant of aid requests with Legal Aid, ordering supplies and submitting court forms. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to handle multiple tasks in a fast-paced environment.

This is a great opportunity for someone who enjoys working with people and is looking to grow their career in a dynamic and supportive workplace.

Key Responsibilities

·         Answer client enquiries and assist or transfer calls where appropriate

·         Provide accurate updates and information to clients within a timely manner and manage expectations

·         Manage the administration of all client files from open to close

·         Produce client correspondence and prepare court documents

·         Arrange and manage diaries, appointments and meetings

·         Monitor and arrange Legal Aid grants and extensions

·         Coordinate with the Lawyers to ensure smooth office operations

·         Book travel arrangements for lawyers

·         Monitor and order office supplies

What we’re looking for? 

1. 2+ years’ experience as a Legal Secretary or Legel Receptionist; criminal law experience preferred

2. Exceptional communication and interpersonal skills

3. Excellent organisational and time management skills

4. Ability to manage multiple priorities and work under pressure

5. Ability to work autonomously and as part of a team

6. High attention to detail

Successful applicants will also need a satisfactory National Police Check and working rights in Australia.