Contract Administrator / Office All-Rounder

Residential & Commercial Construction

We are a growing residential and commercial construction company with an exciting pipeline of projects. We are looking for a highly organised, friendly and proactive Office Administrator / Client Liaison to join our team.

This is a varied role for someone who enjoys working with people, keeping the office organised and supporting the smooth running of construction projects from an administrative perspective.

Working closely with the Directors, Project Managers and construction team, you will be an important point of contact for our clients while providing administration, coordination and contract support.

Client Liaison

• Act as a professional and friendly point of contact for clients throughout their building journey.

• Respond to client enquiries via phone, email and construction management software.

• Provide clients with project updates and coordinate information between clients and the construction team.

• Assist with client meetings, selections, finishes and project documentation.

• Coordinate client approvals, variations and correspondence.

• Maintain strong client relationships and deliver a high level of customer service.

• Ensure client enquiries and requests are followed up promptly.

Office Administration

• Provide day-to-day administrative support to Directors and Project Managers.

• Manage emails, phone calls, appointments and general office enquiries.

• Prepare correspondence, documents, reports and meeting notes.

• Maintain organised project files, registers and company records.

• Coordinate meetings and assist with office scheduling.

• Manage general office supplies and administration.

• Assist with company databases and construction management software.

• Support the team with general administrative tasks as required.

Contract Administration

• Assist with the administration of residential and commercial construction contracts.

• Prepare and maintain subcontractor and supplier documentation.

• Assist with purchase orders, scopes of work and subcontractor agreements.

• Maintain variation registers and assist with variation documentation and approvals.

• Review subcontractor documentation and invoices against agreed scopes.

• Maintain project registers, contract documentation and filing systems.

• Assist with extensions of time, notices and other contractual correspondence.

• Assist with project handover and defects.

• Liaise with subcontractors, suppliers, consultants and clients as required.

Project & Construction Administration

• Assist with project documentation and construction administration.

• Prepare and maintain purchase orders, subcontractor documentation and project registers.

• Assist with variations, progress claims and project correspondence.

• Coordinate information between clients, trades, suppliers, consultants and the construction team.

• Assist with procurement and obtaining supplier/subcontractor quotations.

• Assist with project handover and defects administration.

Finance & Accounts Administration

• Provide general administrative support to the Finance Manager/Accountant.

• Previous experience in office administration, customer service, construction administration or a similar role.

• Construction industry experience is highly regarded but not essential.

• Excellent communication and interpersonal skills.

• Friendly, professional and confident dealing with clients.

• Highly organised with excellent attention to detail.

• Strong computer skills and ability to learn new software.

• Ability to manage multiple tasks and prioritise effectively.

• Proactive, reliable and able to work independently.

• Professional presentation and a positive, can-do attitude.

• Experience with accounting or construction management software is an advantage.

• Join a growing residential and commercial construction company.

• Varied role across office administration, client liaison and project support.

• Supportive and collaborative team environment.

• Opportunity to grow with the business.

• Work across a diverse range of quality construction projects.

• Competitive salary based on experience.

If you are organised, personable and enjoy working with people while keeping a busy construction office running smoothly, we would love to hear from you.