Administration Assistant

Mazing Merch is a boutique promotional product company on Sydney's North Shore — lovers of all things merch! We're a small team looking for a part-time Administration Assistant to keep our production pipeline running smoothly.

If you love being organised, thrive in a small-business environment, and can work with minimal supervision — we'd love to hear from you.

Key Responsibilities:

Production Coordination

• Processing orders from quote through to delivery
• Preparing quotations and order confirmations
• Monitoring production timeframes and following up with suppliers to ensure on-time delivery
• Supplier enquiries and liaison — order status, samples, and lead times
• Sales support and overflow quoting as needed

Administration

• Maintaining internal processes and systems
• Handling calls, emails, and correspondence
• Data entry, document preparation, and reporting
• Ad hoc office duties as required

About You

• Highly organised with strong attention to detail
• Self-starter who can work independently with minimal supervision
• Strong communicator, written and verbal
• Works well to deadlines
• Proficient in Microsoft Office — essential
• Xero experience helpful

Ideal Background

Industry experience a plus but not required — we're happy to train the right person. Previous admin, production support, or office coordination experience well regarded.

The Details

• Part-time hours — negotiable (school hours considered)
• Office-based in St Leonards, Sydney North Shore
• Salary based on experience
• Friendly, flexible small-team environment where your work genuinely matters

To apply, send your CV and a brief cover letter to ***@mazingmerch.com.au.