Executive Team Assistant

Buildcorp is an Australian family-owned construction company with more than 36 years of experience delivering landmark projects and positive impact across Australia. Recognised for our commitment to excellence, integrity and long-term partnerships, we are seeking a highly capable Executive Team Assistant to join our Executive Office.

The Opportunity

• This is a trusted and highly visible role at the centre of the business. Reporting to the Head of Corporate Affairs, you will provide executive support to the Chief Operating Officer while coordinating a portfolio of national events that bring our people, clients and industry partners together.
• Balancing executive support with end-to-end event delivery, you will play a critical role in ensuring our leaders are well supported and our events are delivered professionally, efficiently and in line with the Buildcorp brand.
• You will be a proactive, organised and detail-driven professional who anticipates needs before they arise, thrives in a fast-paced environment and enjoys bringing people and events together.

Key Responsibilities

Executive Support

• Provide end-to-end executive diary management, including meeting coordination, room bookings, catering, briefing packs and technology requirements.
• Manage domestic and international travel arrangements, including itineraries, accommodation, transport and related logistics.
• Monitor executive inboxes and email correspondence with professionalism, discretion and confidentiality.
• Establish and maintain efficient processes, meeting rhythms and administrative systems for the Executive Office.
• Coordinate recurring leadership and operational meeting cadences.
• Manage expense reconciliation, credit cards, invoicing and general administration.
• Identify opportunities to improve ways of working and support continuous operational improvement.

National Events Coordination

• Coordinate the end-to-end delivery of Buildcorp's national events program across NSW, VIC and QLD.
• Manage event logistics, including venue sourcing, supplier coordination, invitations, registrations, RSVPs and attendee communications.
• Prepare event run sheets, briefing materials and stakeholder packs.
• Coordinate executive involvement and event-day requirements.
• Track event budgets, invoices and expenditure.
• Partner with internal stakeholders and external suppliers to ensure events are delivered on time, on budget and on brand.
• Support delivery of client, industry, leadership, employee and Foundation events across the business.

What Success Looks Like

• The Executive Office operates smoothly, efficiently and with precision.
• Leaders can delegate with confidence, knowing priorities are anticipated and managed.
• Communications are polished, professional and brand-aligned.
• Meetings, travel and key executive priorities are seamlessly coordinated.
• National events are delivered professionally, on budget and with exceptional stakeholder experiences.
• Stakeholders experience a calm, capable and highly professional point of contact.

About You

You are an experienced Executive Assistant, Team Assistant or Events Coordinator who brings:

• Proven experience supporting senior executives or business leaders.
• Demonstrated experience coordinating corporate events or stakeholder functions.
• Exceptional organisational skills and attention to detail.
• Strong judgement and discretion when handling sensitive information.
• Confidence engaging with senior stakeholders internally and externally.
• A proactive mindset and ability to anticipate needs.
• Outstanding communication and relationship-building skills.
• The ability to manage multiple priorities and competing deadlines.

Why Buildcorp

At Buildcorp, we value quality, trust and long-term relationships in our projects and our people. You'll join a collaborative, high-performing team and play a meaningful role supporting the leadership of one of Australia's most respected construction businesses while helping deliver events that strengthen our culture, relationships and reputation. If this sounds like a strong match, please apply by using the prompts!