Office Administrator

About the role

SOS Enterprises Pty. Ltd. is seeking a dedicated Office Administrator to join our team in Fremantle, WA. This is a shared Part-time position that plays a vital role in ensuring the smooth and efficient operation of our office environment. As Office Administrator, you will be the organisational backbone of our business, managing day-to-day administrative functions, coordinating office operations, and providing essential support to all staff members and contractors. This role is fundamental to maintaining our professional standards to the Government and enabling our team to focus on their core responsibilities.

Key responsibilities
The Administration function is focused on providing administrative support for all departments, to assist maintain documentation and contractual requirements of service

BRIEF STATEMENT OF DUTIES

Report to Managing Director, Assist M/D with business duties when required.

Taking meeting minutes and distribution to office staff  

Handling incoming and outgoing correspondence, emails, and telephone communications in a professional and timely manner

Review and finalise the signing of field paperwork prior to submission with invoices

Xero - receivables , payables, expense claims, and other financial documentation, with bookkeeping support as required

Financial registers and Xero reports for accountant, including reconciliations of Bank statements and receipts for BAS, liaison with support from our accountant

Fortnightly Payroll/Superannuation for staff and Contractors

Onboarding contractors/ contracts and inducting new staff.

Maintaining accurate filing systems, digitally with Claude Pro AI ensuring information is organised and easily retrievable

Preparing reports, presentations, and other administrative documents as requested by management

Supporting meeting arrangements,

Maintaining confidentiality and handling sensitive information with professionalism and discretion

What we're looking for

• Proven experience working in an office administration or office management role, ideally within a similar business environment

• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively in a fast-paced setting

• Strong written and verbal communication skills, with the ability to interact professionally with staff at all levels and external stakeholders

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software including AI

• Solid understanding of general bookkeeping principles and experience with financial administration or accounts payable processes

• Demonstrated ability to work independently and as part of a team, taking initiative and problem-solving proactively

• Attention to detail and a commitment to maintaining accuracy in all administrative work

• Customer service orientation with excellent interpersonal skills and a professional demeanour

• Ability to manage confidential information with discretion and integrity

What we offer

At SOS Enterprises Pty. Ltd., we value our employees and are committed to creating a supportive and collaborative workplace. We offer competitive remuneration, ongoing professional development opportunities, and a friendly team environment where your contributions are recognised and appreciated. We promote work-life balance and provide a range of benefits designed to support your wellbeing and career growth. Our organisation fosters innovation, teamwork, and a positive workplace culture where every team member has the opportunity to thrive.

About us

SOS Enterprises Pty. Ltd. is a dynamic organisation committed to delivering quality services and building strong relationships with our clients and community. With our office based in Fremantle, WA, we pride ourselves on maintaining high professional standards, fostering a collaborative team environment, and creating a workplace where employees can develop their skills and advance their careers. Our values centre on integrity, excellence, and customer focus, and we are dedicated to supporting our staff in achieving their professional goals.

Ready to apply?

If you believe you have the skills and experience to excel in this role, we would love to hear from you. Please submit your resume, a cover letter, and any relevant supporting documents. Apply now to join the SOS Enterprises Pty. Ltd. team and become part of our growing organisation.