VCE/VET/VASS Administrative Assistant

About Bialik College

Bialik College is a pluralist Jewish school, embracing an inclusive approach to Judaism. All students attend one campus in Hawthorn, creating a close-knit community of students and learners from as young as three months old in our Children’s Centre, three years old in the Early Learning Centre through to Year 12 in the Senior School. Students come from throughout Melbourne, with many travelling to school on public transport or Bialik buses.

Bialik celebrates diversity and inclusion in its workforce, and has a thriving culture based on community and excellence in education. Our workforce is comprised of employees from a diverse range of faiths and backgrounds. Applicants of any faith (or no faith) are encouraged to apply. 

Bialik College is committed to child safety. We recognise the importance of, and our responsibility for, ensuring a safe and supportive environment which respects the rights of all children and fosters their enrichment and wellbeing. All applicants must read, and be supportive of the contents, in the following link - Employment Opportunities | Bialik College 

The Position

We are seeking an Administrative Assistant to provide support to the VCE/Year 12 Coordinator and College Vice-Principal and Head of Senior School. The successful candidate will have the capacity to work efficiently and posses an excellent attention to detail. This role will work Monday to Friday, approximately 4 to 5 hours per day, during school term time only plus additional 2 weeks during the school holidays.

This is an ongoing, part-time role, commencing in January 2027.

Duties and Responsibilities

• Provide administrative support to VCE/Year 12 Coordinator and College Vice Principal/Head of Senior School

• Data entry and overseeing of all elements pertaining to VASS

• Authentication and ensure completion of VCAA documentation for VCAA compliance

• Manage communications with and from the VCAA, providing updates where changes are made by VCAA

• Provide support to the VCE Coordinator, as necessary

• Manage VET application process, student attendance, and be point of contact with external providers and follow up with students, parents, and providers

• Liaise with individual VET teachers and course coordinators

• Manage process for students sitting VET or VCE subjects external to/or outside of the preferred provider/s

• Manage all SAC reschedules/resits

• Arrange staff supervision roster for afterschool SAC reschedules/resits

• Coordinate supervision for Term 3 Break practice examinations

• Manage sourcing, hiring, payment and training of external supervisors, including for GAT and VCAA examinations

• Coordinate all elements of VCAA examination logistics

• Utilise accounts payable platform (Alii) including sourcing items, raising purchase orders, submitting invoices and budgeting.

Skills and Experience

• Minimum 2 years of experience in an administrative role.

• To possess outstanding communication skills, including an ability to seek and provide effective and appropriate advice and information to students, parents, staff and external bodies.

• To possess outstanding organisational skills with a proven ability to work under pressure with conflicting priorities, meet strict deadlines and attention to detail.

• To possess the ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.

• The ability to prioritise and work autonomously without direction, when required.

• To possess a high level of computer skills, using Word, Excel, Outlook, Synergetic, Compass, PowerPoint

• Ability to learn systems and processes and implement quickly and effectively.

• The ability to work collaboratively in a team environment.

• Previous experience in a similar position would be an advantage but not essential, and training is available for Synergetic/Compass software. 

 Benefits

• Up to 7 days of gifted leave per year (Jewish Holidays) in addition to public holidays.

• Permanent full-time staff entitled to a 25% school fee discount for their children (Kindergarten to Year 12) Permanent part-time employees (working more than 50% of FTE) will be entitled to a pro-rata fee discount.

• Free private & secure onsite car parking with onsite security.

• Free membership & access to onsite gym & swimming pool.

• Onsite Canteen.

• Free access to confidential wellbeing support via our external Employee Assistance Program (EAP).

• Discounts at local retailers including – cafes, car repairs & more.

• Discounted rental rates for hiring school facilities.

• Located close to the Monash Freeway, Tooronga Train Station (7-min walk) and trams (10-minute walk).

Please submit your application directly via SEEK.

Please note that only shortlisted applicants will be contacted.