Site Administrator

Join Shadbolt Group

Shadbolt Group is a leading provider of Structural, Mechanical and Piping (SMP) services across the infrastructure, energy and industrial sectors. We are seeking an experienced Site Administrator to join our growing team.

This is an excellent opportunity to become an integral part of a high-performing project team, providing essential administrative and project coordination support to ensure the successful delivery of major construction projects.

Reporting to the Project Manager, you will play a key role in supporting site operations by managing project documentation, workforce mobilisation, reporting, compliance and communication across the project.

About The Role

As the Site Administrator, you will provide comprehensive administrative support to the project team while ensuring documentation, reporting and compliance requirements are maintained accurately and efficiently.

Your Responsibilities Will Include

Providing day-to-day administrative support to the Project Manager, Site Manager and site leadership teamManaging project documentation, registers, drawings, permits and correspondencePreparing reports, meeting minutes, site diaries and project recordsCoordinating employee and subcontractor mobilisation, including inductions, licences, competencies and medical documentationCoordinating flights, accommodation and roster administrationAssisting with timesheets and payroll-related administrationSupporting HR with onboarding and employee documentationCoordinating subcontractor documentation and compliance requirementsAssisting with procurement administration, purchase orders and supplier documentationMaintaining document control systems and filing structuresSupporting HSE compliance by maintaining training records, inductions, safety documentation and audit requirementsLiaising with project teams, clients, subcontractors and corporate departments to support efficient project delivery

About You

You are an organised, proactive and adaptable administrator who enjoys working in a fast-paced construction environment. You have exceptional attention to detail, can manage competing priorities and build strong working relationships with people at all levels.

To Be Successful In This Role, You Will Have

2-5 years' experience in a Site Administration, Project Administration or Construction Administration roleExperience working on construction, infrastructure, mining, energy or industrial projectsStrong document control and project administration experienceExcellent organisational and time management skillsHigh attention to detail and accuracyStrong written and verbal communication skillsThe ability to work independently while contributing to a collaborative team environment

Essential Skills & Experience

Advanced Microsoft Office skills, including Word, Excel, Outlook and TeamsExperience using document management systems such as Aconex, Procore, SharePoint, TeamBinder or similarExperience coordinating workforce mobilisation and onboardingKnowledge of project reporting, compliance documentation and record managementConstruction industry experienceCurrent White Card (essential)Experience with INX or similar onboarding systems will be highly regarded

Why Join Shadbolt Group?

Work on diverse and exciting construction and infrastructure projectsJoin a supportive, collaborative and safety-focused teamOpportunities for career growth and professional developmentCompetitive remuneration packageBe part of a company committed to quality, innovation and continuous improvement

If you're an experienced Site Administrator looking to take the next step in your career, we'd love to hear from you.

Apply now with your resume and a cover letter outlining your experience and suitability for the role.