Senior Finance Officer

About Mawarnkarra Health Service (MHS)

Mawarnkarra (MHS) is the largest primary health care provider providing direct services to Aboriginal and Torres Strait Islander peoples living in the Roebourne area. MHS provides the families of Roebourne with a fully functional and accredited Clinic that treats approximately 3,500 people per year.

MHS is looking for people who want to make a real difference in the health of Aboriginal and Torres Strait Islander families. We are situated just an hour’s drive from Millstream National Park, with swimming holes and the heritage listed rock-art to explore in Murujuga National Park. There are islands to explore too, which are just a stone’s throw from Point Samson to Dampier, with some amazing beaches.

About the role

The Senior Finance Officer is part of the Administration Team of Mawarnkarra Health Service. The role involves working under the supervision of the Chief Finance Officer to ensure the provision of the highest standards of finance management and assist with financial obligations of Mawarnkarra. The key responsibilites of this position are to maintain financial control of the day-to-day finance operations, as well as maintaining and updating accounting procedures, preparing monthly reconciliations, and assisting in the preparation of the annual financial reports.

• Current residency or willingness to relocate to the Pilbara region

Duties

Supervision of Finance Officer

• Provision of training and supervision to the Finance Officer to maximize performance, and ensure they have the required skills and knowledge to undertake their role.

• Ensure daily tasks are effectively and efficiently managed within the finance team & assist with Xero data entry as & when required.

 Accounts Payable and Procurement Processes

• Coordinate the daily financial operations associated with purchase orders and accounts payable

• Ensure purchase order and creditor processes are adhered to, and that purchases are incurred only with an approved order

• Provision of purchase order training to relevant staff, to ensure correct general ledger account, GST and program coding is used.

• Completion of credit applications and entry of new supplier contacts in Xero, including bank account verification

• Review staff expense reimbursements

• Assist with creditor xero data entry, as & when required

• Approve creditor bills & process payments

• Daily bank payment reconciliations

• Assist with purchasing process review and undertake update of purchase procedures within relevant software

• Highlighting to the Chief Finance Officer any concerns with the creditor and purchase order process and accuracy of financial information

• Undertake end of month tasks

Accounts Receivable

• Coordinate the daily financial operations associated with debtors

• Assistance with debtor invoicing, associated with state and commonwealth funding agreements

• Assistance with debtor Xero data entry (as & when required)

• Debtor invoice review and approval

• Medicare income reporting and reconciliations

• Daily bank receipting reconciliations

• Undertake end of month tasks

 Payroll

• Coordinate the daily and fortnightly financial operations associated with payroll.

• Oversee accurate daily timesheet entry and leave processing within Employment Hero software, including assistance with Xero data entry,as & when required.

• Assist line managers with timesheet and leave queries.

• Oversee fortnightly timesheet export to Xero.

• Assist Finance Officer with overtime, allowances or other data entry & queries

• Review fortnightly payroll summary worksheet, including staff deductions and approve for data entry by Finance Officer

• Calculate and Process termination payments, including ETP and prior year back payments

• Set up and process employee housing salary sacrifices

• Finalize fortnightly payroll in Xero and provide reports for review

• Process approved payroll in bank

• Monthly reconciliation and processing of superannuation guarantee payments

• Completion of Superannuation Guarantee Charge statements for review

• Timely & accurate reconciliation and lodgment of fortnightly PAYGW with ATO

• Undertake end of month tasks

 General

• Preparation of BAS

• Working knowledge  of Australian  Accounting  Standards, ATO  GST and FBT legislation, plus any other relevant legislation or standards

• End of month reconciliations

• Assist with end of financial year payroll, debtor and creditor processes

• Assist with FBT and STP annual reporting

• Assist with annual auditor information requests

Skills, Experience and Attributes 

• Ability to work independently and within a team

• Motivated to provide service excellence 

• Working knowledge of ATO & other legal obligations and standards required for the day-to-day operations of a limited company 

• Ability to problem solve effectively on a day-to-day basis

• Extensive experience with Xero & Microsoft Excel

• Extensive experience with Creditor, debtor & payroll data entry completion and supervision

• Ability to reconcile bank and credit card accounts

• Excellent oral and interpersonal communications skills

• Ability to discuss and explain payroll issues with staff

• Ability to process complex payroll, including salary sacrifice deductions

• Commitment to ongoing participation in education, professional development and quality assurance

• Ability to prioritise workload and demonstrated organisational skills

• Ability to raise financial issues/concerns with Senior Management

Education 

• Hold a Diploma level qualification in Accounting, Finance or equivalent industry experience

• A minimum of 3-5years in a senior book-keeping or corporate accounting role

• Attend and participate in the professional development program and relevant external seminars and conferences, as approved 

Other relevant Information

• Performance will be apprised on an ongoing basis and formally at the first 3 months and annually thereafter

• Consent to undergo a Working With Children Check and National Police Clearance Certificate 

• Employment is conditional pending outcome of these above checks

• Current Western Australian drivers licence 

• All employees are required to adhere to the No Smoking Policy and be willing to undertake random drug and alcohol screening 

Remuneration Benefits include:

• $85,800 - $110,999.40 (base amount inclusive of "single" supplement allowances)

• 12% Superannuation guarantee - $13,319.93 (single supplement amount displayed)

Applications

Please address the skills and experience in your cover letter. Applications without a cover letter will not be accepted.

Please direct any queries to Charmaine Iredale, HR, on email : ••••@mhs.org.au

MHS may commence appointment proceedings immediately, appoint by invitation or make no appointment at all. This opportunity is only open to candidates with full work rights, to work in Australia.