Senior Facilities Coordinator

About the Role

As a Facilities Coordinator, you will be responsible for supporting the delivery of operational excellence across facility services, maintenance programs, contractor management, compliance, and financial administration. You will work collaboratively with internal stakeholders, tenants, service providers, and contractors to ensure a safe, compliant, and well-maintained workplace environment.

What You'll Be Doing

• Coordinate the day-to-day operation of facilities, including maintenance, cleaning, life safety systems, engineering services, and general building services.

• Support the management of contractor and vendor performance, ensuring services are delivered in line with agreed contracts and client expectations.

• Conduct regular inspections of buildings, common areas, and critical systems, identifying maintenance and operational improvement opportunities.

• Respond to maintenance requests and facility-related issues in a timely and professional manner.

• Maintain site documentation and compliance records, ensuring all reports, logs, certificates, and operational manuals remain accurate and up to date.

• Assist with budgeting, financial reporting, purchase orders, invoice processing, and expenditure tracking.

• Support the preparation of capital works plans, maintenance strategies, and cost-saving initiatives.

• Collect and analyse operational data to support reporting and continuous improvement activities.

• Monitor contractor and tenant compliance with insurance and safety requirements.

• Build strong relationships with stakeholders while delivering exceptional customer service.

About You

You are an organised and solutions-focused facilities professional with strong communication skills and a passion for delivering outstanding workplace and property outcomes.

You'll Bring

• 3-5 years' experience in facilities coordination, property operations, building management, or a similar role.

• Experience within commercial property, industrial facilities, corporate workplaces, or real estate environments.

• Knowledge of building maintenance, contractor management, engineering services, and compliance requirements.

• Experience using CMMS or work order management systems.

• Strong administrative, reporting, and financial management skills.

• Proficiency across Microsoft Office Suite, particularly Excel, Word, and PowerPoint.

• The ability to manage multiple priorities and work effectively in a fast-paced environment.

Desirable Qualifications

• Certified Facility Manager (CFM), IFMA, BOMA, or similar industry certifications.

• Additional qualifications in Facilities Management, Engineering, Property, Business, or a related discipline.

• Experience interpreting contracts, service agreements, and vendor arrangements.

Why Join Us?

• Opportunity to work across a diverse and engaging property portfolio.

• Exposure to a broad range of facilities and property management activities.

• Collaborative and supportive team environment.

• Career development opportunities within a leading property and facilities management organisation.

• A role where your expertise and initiative will directly contribute to creating safe, efficient, and exceptional environments for our clients and occupants.