Accounts & Procurement Administrator

Accounts & Procurement Administrator

Sydney, NSW
Full-Time, On-Site (38 hours/week)
$60,000–$75,000 base + $4,000 annual performance bonus (paid quarterly)

About Us

We manufacture high-quality medical equipment and furniture, supplying aged care homes and hospitals across Australia. Our reputation is built on trust, reliability and customer excellence — and we take that seriously. This role is central to keeping our accounts accurate and our suppliers accountable.

The Role

We’re looking for someone extremely trustworthy, organised and disciplined to manage our day-to-day bookkeeping and assist with the admin side of purchasing and coordination.

You’ll be the person who keeps the numbers clean, the spreadsheets updated and the suppliers on track. Your core focus will be Xero bookkeeping, but you’ll also assist with supplier communication, shipment tracking and operational admin. For someone who is detail-oriented and enjoys following things through to completion, this is a great fit.

This is a full-time, on-site role at our Sydney office, working 38 hours per week (Monday to Friday).

Key Responsibilities

Finance (Primary Focus ~2–4 hours per day):

• Daily bookkeeping using Xero
• Accounts payable & receivable
• Bank reconciliation
• Producing clear reports for management (summaries for fast decisions)

Procurement & Operations Support:

• Creating & managing purchase orders in Xero
• Tracking supplier paperwork & documentation
• Following up with production teams on timelines
• Coordinating ETA & schedules with the ops team
• Double-checking SKUs, printing and labelling paperwork

General Administration:

• Follow, contribute to and update company SOPs
• Assist with day-to-day operational admin
• Tidy systems, sort files and keep things moving without needing reminders

About You

✅ You’ve got experience with Xero and bookkeeping
✅ You understand GST and account allocation
✅ You can manage and track employee expense reports
✅ You’re organised and self-sufficient — no handholding
✅ You know how to summarise complex info into quick decisions
✅ You’re discreet — you’ll be handling sensitive financial data
✅ You take ownership and get things done
✅ You can chase employees for expense info, AR/AP, or supplier commitments

What You’ll Get

• $60,000–$75,000 base salary
• $1,000 performance bonus every quarter (KPI-based, discretionary)
• 38 hours per week, on-site in our Sydney office
• Direct access to the owner — fast decisions, no middle management
• A role you can grow into if you prove yourself
• An opportunity to build better systems, not just follow them

Job Type: Full-time

Pay: $60,000.00 – $79,000.00 per year

Application Question(s):

• Do you have experience using Xero for accounts reconciliation?
• Do you have or are you willing to undergo a National Police Check?

Work Authorisation:

• Australia (Preferred)

Work Location: In person