Studio Co-Ordinator (Photography)

About the Role

We are seeking an organised, welcoming, and hospitality-focused Studio Coordinator to run our future Pop-Up Photography Sessions in Perth. This role is integral to ensuring smooth day-to-day operations — track the daily client list, coordinate schedules, and ensure a flawless, 5-star end-to-end client experience with our creative team. This is a freelance position requiring a commitment of 1–2 days per week (with general availability across Friday and Saturday, working 8-10 hours per day). If you are the right fit for our team, full training will be provided.

Key Responsibilities

• Act as the face of the studio, managing client arrivals, meet-and-greets, and providing general hospitality (including managing snacks and refreshments) to ensure a comfortable experience.

• Actively manage the daily shoot calendar (5-8 shoots per day) to ensure all clients move seamlessly and on time between the photographer, hair and makeup artists (HMUA), and viewing appointments.

• Coordinate and bring together various team members—acting as the central link between clients and the creative team to ensure everyone is aligned for a successful shoot.

• Oversee the physical workflow of the pop-up space, assisting with the morning setup and end-of-day pack-down.

• Maintain studio tidiness, monitor basic stock/refreshments, and ensure all daily sessions run smoothly and professionally.

• Ensure effective file management and backup processes with IT Department & Head of Creative.

• Uphold all TPS policies, procedures, and OH&S requirements.

• Manage studio stock, equipment, hire-facilities, and creative sets in consultation with the Head of Creative & Studio Managers.

• Report on creative team performance & client experiences. Provide simple operational feedback and reports if required.

• Build and maintain strong internal stakeholder relationships and effective relationships with suppliers/freelancers.

About You

• A background in photography industry, campaign execution or advertising production is highly favored.

• Demonstrated experience in liaising with different personalities and bringing various team members together to achieve a common goal.

• Previous studio experience or a general understanding of photography and on-set studio workflows is preferred, though not mandatory if the right fit.

• Outstanding time-management capabilities with a sharp focus on detail and keeping schedules on track.

• Strong communication skills and a natural ability to make clients feel welcomed, confident, and pampered.

• Availability to work 8–10 hour days across Fridays & Saturdays, with full working rights in Australia.

• Can work diligently alone & with a team.

• Have reliable transport to north-eastern suburbs of Perth.

About Us

The Photo Studio is Australia's leader in fashion portraiture and model portfolios, with thriving studios in Sydney, Melbourne, and Brisbane. For over 20 years, we have empowered people through photography, inspiring diversity and pushing boundaries in the modelling industry.