Director and Secretary (Volunteer)

The Opportunity
We are looking for a Director and Secretary to join our Board — someone who is not just here to govern, but to help build. This is a hands-on leadership role for someone who wants to open doors, forge connections, and play an active part in growing a community organisation that genuinely matters.
You will bring energy, initiative, and a genuine love of the outdoors. You will take ownership of workstreams, build relationships with community organisations, councils, and partners, and help Oot punch above its weight as we grow.This role is as much about making things happen as it is about governance.
What You’ll Do
As SecretaryOversee the preparation and distribution of board meeting agendas in consultation with the ChairOversee the recording and distribution of accurate minutes of board and member meetingsMaintain registers of members and directorsLodge ASIC notifications and assist with ACNC and ATO annual reportingManage governance documents and official correspondenceIssue formal notices of AGM, SGM, motions, and resolutionsSupport communication between directors, advisors, and membersCoordinate review of governance policiesRecruit, onboard, and train governance support volunteers as needed, ensuring continuity if a volunteer transitions out of the roleHold regular connect calls with governance support volunteer to provide oversight, guidance, and direction
As DirectorContribute to the governance, oversight, and strategic leadership of OotUphold the Constitution and ensure compliance with the Corporations Act 2001, ACNC Governance Standards, and other relevant lawsReview financial reports and ensure responsible use of fundsAttend and actively participate in monthly online board meetingsContribute to strategic planning and decision makingAttend a minimum of six Oot events per year, including camping trips and day events across VictoriaServe as a co-authorised signatory on Oot's bank accountBecome a member of Oot and Aboot Outdoors Ltd with a minimum membership guarantee of $10
As an Operational ContributorBuild and maintain relationships with community organisations, councils, outdoor groups, and potential partnersIdentify and pursue opportunities to grow Oot's reach, impact, and connectionsTake ownership of workstreams and drive them forward between board meetingsContribute ideas, energy, and initiative to help Oot grow
What We Are Looking ForA member of the LGBTQIA+ community or a genuine allyMelbourne-based and able to attend events in person across VictoriaA genuine love of camping, hiking, and the outdoors — this is non-negotiableSomeone who is energetic, proactive, and gets things doneA builder and connector — someone who sees opportunities and acts on themComfortable with governance and administration, or willing to learnAligned with Oot's values: Community, Integrity, Growth, Wellbeing, and Joy
What You’ll Get Out of ItA meaningful leadership role in a growing LGBTQIA+ charityThe chance to shape an organisation from the ground upConnection with a warm, passionate, and dedicated teamHands-on experience in not-for-profit governance and operations
Reporting LineReports to the Chair
Welcome to Oot & AbootWe’re so glad you’re here.Oot & Aboot is a community-led LGBTQIA+ outdoor organisation focused on creating safe, inclusive, and meaningful experiences in nature. Everything we do is grounded in connection, wellbeing, and joy.As a volunteer, you’re not just helping — you’re part of building this community.
Our ValuesCommunity – We create spaces where people feel they belongIntegrity – We show up with honesty and careGrowth*– We learn, improve, and support each otherWellbeing – We prioritise mental, emotional, and physical healthJoy – We don’t forget to have fun along the way
Thank YouYour time, energy, and care make a real difference.
Seek Volunteer Opportunity ID:244955