Receptionist / Administration Assistant

About the company 

Are you ready to join the family at Liebherr in our Sydney Branch?

Liebherr’s decades of experience, knowledge, and dedication to the highest quality and most reliable technologies makes us a respected leader and a trustworthy partner to industry. We sell and service mobile cranes, earthmoving machinery, mining equipment, tower cranes, maritime cranes as well as foundation and piling equipment throughout Australia and New Zealand.

About the Role

As the first point of contact for visitors, customers, and internal staff, you'll ensure our front‑of‑house experience is seamless, welcoming, and efficient. Alongside reception duties, you'll provide essential administrative support to the business.

Key Responsibilities

• Deliver a polished front‑of‑house experience by managing reception services, greeting visitors, and assisting with customer enquiries.

• Take ownership of mail, parcel distribution, catering coordination, and internal credit card invoice processing.

• Keep our reception, meeting rooms, and training spaces running smoothly through organised bookings, signage, and general presentation.

• Coordinate stationery (COS) supplies, uniform orders, and cleaning consumable stock to ensure the facility is always well equipped.

• Accurate receipt and distribution of courier deliveries.

• Manage contractors, quotes, inductions, and work standards.

• Oversee tool store: tooling movements, maintenance, calibration, and consumable stock.

• Manage facility compliance certifications and legal/commercial requirements.

• Raise purchase orders and process facility invoices.

• Managing contractor registrations and inductions.

What You'll Bring:

• A friendly, positive customer-focused approach with excellent written and verbal communication skills.

• Strong organisational and multitasking skills, with the ability to prioritise, problem‑solve, and work independently.

• Confidence using Microsoft Office and general computer systems

• A proactive, can-do attitude and willingness to help others.

• A Certificate III in Business Administration or Finance or proven experience in a similar role is Essential!!

Our Offer

• Global Company - Job Stability

• Development and career progression opportunities

• Generous employee benefits, including 5 days bonus leave days, paid parental leave, early access to LSL

• Corporate Health Insurance Discount

• Generous discounts for goods & services via our employee benefits program inc. Woolworths, JB Hi Fi, Rebel Sport etc

Diversity & Inclusion

Diversity and inclusion sit at the heart of the Liebherr Group's Core Values. We are committed to building a workforce that is representative of the communities in which we live, work and operate. Our culture thrives on mutual respect, teamwork and diversity of thought in the workplace

Culture

We are dedicated to seeing our employees work together in an environment that fosters the true meaning of collaboration; a culture that creates the highest quality, cutting-edge products, long-lasting relationships, and improved organisational and individual capabilities. We aim to give our employees an opportunity to grow and develop their careers

How to Apply

Click on Apply Now

Please note: external applicants successful in progressing past interview stage will be required to undergo a Pre-employment process including National Police Clearance and Medical Screening process which includes drug and alcohol testing.

No third parties or agencies please. Emailed applications will not be accepted.