Legal Assistant

Phi Finney McDonald is a litigation law firm with offices in Melbourne, Sydney and London. We specialise in complex and large-scale litigation, with a focus on commercial and shareholder class actions.

Our firm is driven by a commitment to social justice and systemic impact. We value diversity, inclusion, and flexibility in the workplace and encourage applicants from all backgrounds who are passionate about creating positive change.

Our workplace culture supports professional excellence, work-life balance, and provides generous remuneration and benefits.

For more information visit http://www.phifinneymcdonald.com/

As a Legal Assistant you will ensure the efficient running of matters and be part of an efficient and collaborative team.  Tasks will include:

• Provide administrative support to lawyers
• File and document management including matter opening and electronic filing
• General matter administration including scanning, printing, photocopying and archiving
• Coordinating appointments, including all correspondence and logistics
• Assist with monthly billing including reviewing and amending narratives
• Prepare and format legal documents
• Management of legal documentation and correspondence in strict confidence
• Preparation of electronic and paper briefs
• Electronically filling documents through Court portals
• Correspond with counsel, court and clients
• Implement and improve administrative processes for a more efficient workflow
• Respond to file management queries including iManage and iTimekeep queries
• Identify and provide training for junior lawyers

To be successful in this role, you will be highly organised, have strong attention to detail, and be able to manage competing priorities in a fast-paced environment. You will be comfortable working both collaboratively and independently, taking initiative while also responding well to direction.

You may already have experience as a Legal Assistant with an understanding of legal procedures, protocols and the Australian court system. Experience in litigation or class actions will be highly regarded but is not essential.

Alternatively, you may be looking to transition into the legal profession from another industry. We welcome applications from candidates with transferable skills gained in areas such as retail, customer service, administration or other professional environments. If you are organised, adaptable, eager to learn and committed to delivering exceptional service we encourage you to apply.

Regardless of your background, you will have excellent written and verbal communication skills, a strong command of the English language and grammar, strong computer and technology skills and the confidence to build positive working relationships with colleagues and clients.

Culture

We believe that most people aren’t perfect at everything, but that we can all be great at something. We recruit based on work ethic, individual potential and cultural fit.

We understand each other’s strengths and weaknesses, and aim to develop individually and as a team. We build dynamic, diverse and balanced teams with the right mix of skills and experience to deliver the result while keeping costs down.

We give responsibility to all staff members and support them as they learn through experience. And as they develop, we encourage our staff to engage with their work and to reflect on how lessons learnt can be applied in different and emerging areas.

We have a firm commitment to flexible working arrangements, particularly those with parental or carer responsibilities and those seeking to transition back to full-time work.

Benefits

Your contribution to the firm will be recognised with excellent remuneration, training and development opportunities, and a range of incentives, such as:

• Flexible work arrangements (hybrid)
• Work life balance and wellbeing initiatives and support
• Access to quality leadership and coaching
• An innovative environment where your ideas will be heard and supported
• Up to 8 days of paid additional leave for Christmas / New Year shut down
• Firm bonus scheme
• Regular social events including quarterly firm lunches
• A fun work environment

How to apply

If this looks like the job for you, please apply now by submitting your resume and a cover letter outlining your suitability.