Administration Coordinator

Karidis Retirement Villages is seeking an experienced and highly organised Administration Coordinator to provide centralised administrative and operational support across our Retirement Living portfolio and associated business areas.

This is a key coordination role supporting Retirement Living, Car Park Management, Commercial Tenancies and Facilities Management, contributing to efficient, compliant and customer‑focused operations across Head Office and our village network.

About the Role

Reporting to the Operations Manager – Retirement Living (with support to senior management as required), you will act as a central point of contact for administration, communications, records and reporting. The role suits someone who enjoys ownership, structure and working across multiple operational areas.

Key responsibilities include:

• Providing high‑level administrative and office management support across Retirement Living and associated portfolios

• Coordinating records, registers, policies, procedures and templates to ensure consistency and compliance

• Managing correspondence, shared mailboxes and enquiries from residents, families, customers, tenants and stakeholders

• Attending and minuting meetings, maintaining accurate records and follow‑up actions

• Assisting with operational, compliance and management reporting

• Supporting HR administration and onboarding processes

• Assisting with property‑related administration including settlements and liaison with internal and external stakeholders

• Supporting general reception, office coordination and workplace services

• Proactively identifying and escalating operational or compliance issues

About You

You will be a proactive and reliable administrator who takes pride in accuracy, professionalism and service delivery.

Essential:

• Demonstrated experience in administration or office management within a structured, compliance‑focused environment

• Strong organisation skills with the ability to manage competing priorities

• Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)

• Excellent written and verbal communication skills

• Sound understanding of confidentiality, privacy and records management

Desirable:

• Experience in retirement living, property, facilities, commercial or community‑based environments

• Exposure to accounting or property systems (e.g. Xero)

Requirements

• Current Police Check

• Current Driver’s Licence

• COVID‑19 Vaccination compliance

Why Join Karidis?

Karidis Retirement Villages is a respected South Australian organisation with a strong focus on community, service excellence and long‑term sustainability. This role offers variety, responsibility and the opportunity to contribute meaningfully to retirement living operations.