Administration Officer (Maternity Leave Contract)

Administration Officer (Maternity Leave Contract)

Part-Time | 4 Days per Week
Monday, Tuesday, Thursday & Friday | 8-hour shifts
Contract Position until the End of the Year

Clovelly Childcare Centre is seeking an enthusiastic, organised and people-focused Administration Officer to join our friendly leadership team in a maternity leave contract until the end of the year.

This is a fantastic opportunity to become the welcoming face of our community-based, not-for-profit childcare centre. With a large team of dedicated educators and over 40 years of serving local families, you'll play an essential role in supporting the smooth day-to-day operations of our busy service while helping us maintain our high standards of administration and compliance.

About the Role

As the first point of contact for families, staff and visitors, you'll create a warm and professional first impression while ensuring our administration systems run smoothly and efficiently.

Your responsibilities will include:

• Being the welcoming face of Clovelly Childcare Centre and the first point of contact for families and visitors.

• Providing day-to-day administrative support to the Director and leadership team.

• Coordinating the onboarding of new employees.

• Communicating centre policies, procedures and important updates to families.

• Answering phone calls and responding to email enquiries.

• Managing enrolment enquiries and maintaining our waitlist.

• Preparing invoices and supporting accounts administration.

• Assisting with staff rosters and payroll administration.

• Maintaining accurate records, databases and filing systems.

• Reviewing and updating centre policies, procedures and compliance documentation.

• Assisting with regulatory and Quality Improvement Plan (QIP) documentation and other compliance requirements.

• Providing general office administration to support our large team and busy childcare service.

About You

You'll be someone who:

• Is warm, approachable and enjoys building positive relationships.

• Has exceptional organisational skills and excellent attention to detail.

• Can confidently manage multiple priorities in a fast-paced environment.

• Has outstanding written and verbal communication skills.

• Is proficient in Microsoft Office and comfortable learning new software.

• Takes pride in accuracy, confidentiality and maintaining high administrative standards.

• Enjoys working both independently and as part of a collaborative team.

Desirable Experience

• Experience using Xplor Childcare Management Software.

• Experience using MYOB and/or Xero.

• Previous administration and/or compliance experience.

• Knowledge of the National Quality Framework (NQF) or the early childhood sector is highly regarded but not essential.

Eligibility

Please note that Clovelly Childcare Centre is unfortunately unable to offer visa sponsorship for this position. Applicants must have unrestricted working rights in Australia for the duration of this maternity leave contract.

Why Join Us?

At Clovelly Childcare Centre, we're a well-established, community-based not-for-profit service with a reputation for providing exceptional early childhood education and care. We pride ourselves on our supportive culture, strong community connections and commitment to making a positive difference in the lives of children and families.

You'll be joining a passionate leadership team and a large group of dedicated educators who genuinely enjoy working together. This is a diverse and rewarding role where no two days are the same, offering the opportunity to make a real impact behind the scenes of a thriving childcare service.

If you're looking for a role where you can combine administration, customer service and organisational skills in a meaningful workplace, we'd love to hear from you.

To apply, please submit your resume and a cover letter outlining your experience and why you'd like to join the Clovelly Childcare Centre team.