Executive Assistant Chief of People

• Join People & Culture at Swinburne University of Technology 
• Full-time, ongoing position at our Hawthorn campus 
• HEW 6 salary ($97,577 - $105,208) + 17% super and staff benefits 

About the Role 
As the Executive Assistant to the Chief People Officer, you will provide high-quality, proactive and confidential executive support to the CPO and People & Culture leadership team. 

You will play an important role in coordinating the day-to-day operation of the CPO’s office, managing priorities, meetings, communications, travel and key People & Culture activities. 

This is a role for someone who is highly organised, anticipates what is needed and is confident working with senior leaders and sensitive information. You will also contribute to projects, events and process improvements across the People & Culture function. 

You will be trusted to take ownership, keep things moving and ensure the CPO and leadership team are well supported to deliver their priorities. 

About You 
To be suitable for this role, you will need to have experience in the following: 

• Providing high-level executive or administrative support to a senior leader, including managing complex diaries, meetings, travel and competing priorities. 
• Managing confidential and sensitive information with discretion, sound judgement and professionalism. 
• Demonstrated ability to anticipate needs, use initiative, solve problems and proactively manage issues through to resolution. 
• Highly developed organisational, written and verbal communication skills, with the ability to build effective relationships with senior stakeholders and work independently with minimal supervision. 

Qualifications 

• Completion of a Business/Administration degree combined with relevant work experience; or an equivalent combination of relevant experience and/or education/training. 

About Swinburne University of Technology 
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.   

What We Offer You!

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Want to learn more? Head over to our benefits page!

To Apply 
Please submit your CV and cover letter addressing your suitability for this position.  

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team by emailing ***************@swin.edu.au. 

Applications Close: Sunday, 13 September 2026 at 11pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

Swinburne is proud to be recognised as an AWEI Gold Employer, reflecting our commitment to creating an inclusive workplace where LGBTQIA+ employees, students and communities can thrive.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.

For reasonable adjustment requests - including accessible formats of the position description, application form, or other documents, please contact ***************@swin.edu.au or call +61 3 9214 3550.  Please note: this phone number is for disability and reasonable adjustment enquiries only.  General enquiries about the role can also be emailed to ***************@swin.edu.au.

Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

As a Circle Back Initiative Employer, we commit to responding to every applicant.
#LI-SW

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