Project Manager - Office Relocation

• Full-Time 12-month Fixed Term Opportunity
• Deliver a workplace that will shape the future of Jewish Care Victoria.
• Onsite role based in our St Kilda Road and Windsor offices

We are seeking an experienced, highly organised and hands-on Project Manager – Office Relocation to lead one of the organisation's most significant corporate projects – the relocation of our Corporate Office to the newly refurbished Windsor campus.

Reporting directly to the Head of Property, this is a unique opportunity to manage an end-to-end relocation project that combines commercial office fit-out delivery, stakeholder engagement, technology enablement, change management and the preservation of Jewish Care Victoria's rich organisational history.

About the Role

This is far more than coordinating a move.

You will become the central point of leadership and coordination between Jewish Care Victoria, our Design & Construct (D&C) partner, consultants, contractors and internal stakeholders to ensure our new workplace is delivered on time, within scope and budget, while providing an exceptional experience for our people.

This is a highly visible, hands-on role requiring regular on-site involvement throughout construction, relocation and decommissioning activities.

Key Responsibilities

As Project Manager, you will:

• Lead the complete office relocation project from planning through to occupation and final decommissioning of the Kraus Building.
• Partner closely with the appointed Design & Construct contractor to ensure the delivered workplace aligns with agreed business requirements, programme and budget.
• Review design documentation, resolve construction issues, manage project scope, variations and monitor delivery milestones.
• Engage with every business unit to understand operational requirements including workspace planning, storage, technology, equipment and records management.
• Translate business requirements into practical workplace design and relocation plans.
• Develop and manage staged relocation schedules that minimise disruption to business operations.
• Coordinate workstation allocations, packing, labelling, induction activities and move logistics to ensure teams are operational from day one.
• Coordinate furniture, equipment, signage and long-lead procurement activities in alignment with the construction programme.
• Work closely with Information Technology teams and external vendors to coordinate communications infrastructure, telephony, technology cutovers and testing.
• Coordinate the archiving, digitisation, secure storage and disposal of organisational records in accordance with legislative and privacy requirements.
• Oversee the orderly decommissioning of the Kraus Building following successful relocation.

About You

You are an experienced project professional who enjoys working across multiple workstreams while building strong relationships with stakeholders at every level.

You are equally comfortable presenting to senior executives as you are walking a construction site resolving issues with contractors.

You bring:

• Demonstrated success delivering commercial office relocations, workplace transformations or office fit-out projects from planning through occupation.
• Strong client-side project management experience managing Design & Construct partners, consultants and contractors.
• Excellent project management capability across scope, schedule, budget, procurement, governance, reporting and risk management.
• Outstanding organisational skills with the ability to coordinate concurrent workstreams including construction, technology, furniture, relocation logistics, records management and change management.
• Exceptional stakeholder engagement and consultation skills with the ability to gather operational requirements from diverse teams.
• Confidence preparing high-quality reports and presentations for Executive, Steering Committee and Board audiences.
• Advanced Microsoft Office skills, particularly Excel, Microsoft Project and project reporting tools.

Qualifications & Experience

To be successful, you will ideally possess:

• Tertiary qualifications in Project Management, Construction, Property, Business or a related discipline.
• Project Management certification such as PRINCE2, PMP or AIPM (desirable).
• Working knowledge of commercial office fit-outs including Design & Construct procurement, permits, staged construction and workplace delivery.
• Understanding of records management, archiving and privacy obligations.
• Experience relocating heritage items, archives or culturally significant artefacts will be highly regarded.

If you enjoy bringing complex projects together, working closely with diverse stakeholders and seeing a project through from concept to completion, we'd love to hear from you.

About us

Jewish Care Victoria, is a not-for-profit organisation and is one of the largest providers of aged and community services for the Jewish Community in Victoria and has been servicing the community for over 175 years. Our staff come from all cultural and religious backgrounds, and we provide cultural and spiritual training in the Jewish Ethos. 

Why Jewish Care is the best choice for your career:

• Salary Packaging – as a not-for-profit organisation, our staff benefit from some Fringe Benefit Tax exemptions through salary packaging up to $15,900 p.a + up to $2,650 p.a on meals and entertainment
• Purchased leave – up to 4 weeks additional time off to enhance your work-life balance
• Employee Assistance Program for you and your family
• Staff Referral Bonus Program
• Reward & Recognition – our STAR program reflects our commitment to celebrating and acknowledging team members who embody our core values in their daily work

If you are ready to lead with heart and impact, click APPLY now. A career you love and an organisation that will nurture your career is simply a click away.

Jewish Care proudly celebrates and warmly welcomes the rich diversity of our community and strives to be inclusive for all, including the LGBTI+ community.

Jewish Care acknowledges Aboriginal and Torres Strait Islanders as the Traditional Custodians of the land on which we live and work. Our services and supports are provided on the lands of the Wurundjeri and Boonwurrung people, and we deeply respect and honour their ongoing cultural and spiritual connection to land, waters and community.

Jewish Care is committed to protecting clients and staff members from all forms of harm and abuse. We are a child safe organisation. We require all applicants to undergo an extensive screening process during their recruitment process.