GF Secretarial/Clerical Employee - 200 days, Full Year

This is a full year, full-time, non-exempt position that will serve the DIISD General Fund departments. Wage based on the ESP I union contract with full benefit package available. This posting will be remain open until filled.

Job Title:         Secretarial/Clerical Employee - Currently located at the Consortium Services Building, Dickinson County

Report To:       Director of Finance

Position Type:  Full-time; 200 Days; 12 Months

Union & FLSA Status:  ESP I Union, Non-Exempt

Compensation: Based on the ESP I Clerical Grid

Qualifications: 

• Minimum requirements of High School diploma or equivalent.
• Two (2) years on the job secretarial/clerical experience preferred.
• High degree of proficiency in office procedures and protocols.
• Proficient in standard office equipment and word processing/business software applications and efficient use of current office technology.
• Excellent organizational skills.
• Good quality written and oral communication skills. 
• Driving may be necessary for this position which would require a valid driver’s license.

General Description:

The role of the secretarial/clerical employee is to provide quality services to the department and work effectively with all constituents of the DIISD.

Essential Functions:

• Must have regular and reliable attendance.
• Able to effectively take direction, as well as, work independently and as a member of a team.
• Able to work and communicate effectively with students, parents, staff, schools, and community constituents.
•  Excellent organizational skills. 
•  Assist Pupil Auditor with pupil audits per the requirements of MDE and review pupil accounting with LEAs according to state requirements.
• Update online budget transparency monthly with information provided by the Business Office.
• Coordinate with administration and staff all public relations efforts for all DIISD departments. 
• Provide primary or secondary coordinating services with on-line access for assigned DIISD workshops, trainings, and events. 
• Provide clerical support for general fund services as needed.
• Consortium office receptionist and display confidentiality in all work-related matters.
• Maintain and enter data for students and staff as required by the districts and individual grants and for LEA teachers.  Internal and external grant reporting as required. 
• Perform filing and photocopying for administration as needed. Provide scanning of documents to all Departments and Local Districts when requested.
• Coordinate, as needed, staff in-service activities within the ISD.
• Assist with newsletters, public relations materials, and any marketing/promotional activities. 
• Respond to the many miscellaneous needs/duties that arise each day and perform additional tasks as assigned by the administration.
• Assist with any advertising needs for the general fund. 
• Perform printing and distribution of employee badges and inactive employee badges that are no longer employed by the DIISD.
• Assist Technology Department with ITV setup for meetings and conferences along with setup and cleanup of conference room including daily clean-up of kitchen. 

Other Duties and Responsibilities:

• Serve as a positive role model for DIISD constituents demonstrating how to be a responsible citizen and productive member of society.
• Adhere to DIISD Code of Ethics.
• Ability to carry out other associated duties as assigned by administration
• Follow all policies or agreements of the BSC

Additional Working Conditions:

• Occasional exposure to blood, bodily fluid and tissue.
• With reimbursement, may be required to use personal vehicle to perform job related functions.