Payroll, Finance & Office Administrator

AXT is Australia’s leading supplier of high-technology scientific equipment for imaging, analysis, sample preparation and additive manufacturing. Through partnerships with internationally recognised brands, we provide advanced solutions to customers across research, industry and education.
We are looking for an experienced and dependable administrator to join our team in Warriewood. This broad, hands-on role is ideal for someone who enjoys variety, takes pride in accuracy and provides responsive support across a business.

Working as part of AXT’s administration and finance function, you will process the monthly payroll, coordinate employee travel and expenses, provide routine finance administration support and help keep our Sydney office operating smoothly. You will also provide remote administrative assistance to our WA office.

• Process the monthly payroll accurately and on time.

• Maintain payroll records and employee data.

• Process new starters, employee changes and terminations.

• Respond to employee payroll enquiries professionally and confidentially.

• Assist with payroll reporting and reconciliations.

• Process and reconcile employee expense claims.

• Coordinate business travel, including flights, accommodation and ground transport.

• Liaise with hotels and car rental companies to secure competitive rates and suitable services.

• Ensure travel requests comply with company approvals and procedures.

• Maintain accurate business travel records.

• Support employees with travel-related issues, reimbursements and claims.

• Assist with routine administration for the finance team.

• Provide back-up support for accounts payable and accounts receivable.

• Support insurance administration, including records, renewals and correspondence.

• Provide general administrative support to the finance function.

• Provide day-to-day administrative support to the Sydney office and remote support to the WA office.

• Coordinate office supplies, equipment and general office requirements.

• Answer and direct telephone enquiries and monitor shared email inboxes as required.

• Maintain organised filing systems, records and documentation.

• Support onboarding administration for new employees.

• Organise staff events and assist other departments with general administration when required.

• Previous experience processing payroll in a medium-sized organisation.

• Demonstrated administration experience in a busy office.

• A high level of accuracy, attention to detail and confidentiality.

• Strong organisational, prioritisation and time-management skills.

• Proficiency in Microsoft Office, particularly Excel, Outlook and Word.

• Clear, professional communication and a service-focused approach.

• Experience with HR3 payroll or another payroll platform.

• Experience supporting finance or accounts administration.

• Experience processing travel and expense claims.

You are organised, reliable and accountable, with strong attention to detail and sound judgement. You work well independently, know when to seek guidance and enjoy contributing to a collaborative team. Professionalism, discretion and excellent internal customer service are central to how you work.

• Join an established Australian business operating at the forefront of scientific technology.

• Enjoy a varied role with genuine ownership and broad exposure across payroll, finance, travel and office operations.

• Work with a supportive, inclusive and collaborative team.

• Contribute to a business that values accuracy, service, safety and continuous improvement.

If this sounds like the right opportunity for you, please submit your résumé and a brief cover letter outlining your relevant payroll and administration experience through SEEK.
Applicants must have the right to work in Australia. AXT is committed to a respectful, safe and inclusive workplace.