Contracts Administrator - VIC

At Glenvill, we've been building homes and creating exceptional customer experiences for decades. We're looking for an organised, detail-oriented Contracts Administrator to join our Contracts & Compliance team and play a pivotal role in preparing residential building contracts that set our projects up for success.

If you have a passion for accuracy, enjoy working collaboratively, and thrive in a fast-paced environment, we'd love to hear from you.

About the Role

Reporting to the State Contracts & Compliance Manager, you'll be responsible for preparing and coordinating residential building contracts from sales acceptance through to execution. You'll work closely with customers and internal stakeholders to ensure all contract documentation is accurate, compliant and delivered within agreed service levels.

This is an excellent opportunity to join a collaborative team where your attention to detail and customer focus will directly contribute to delivering an outstanding client experience.

Key Responsibilities

• Prepare residential building contracts, tender documentation and supporting documentation.

• Ensure contract inclusions, specifications and pricing accurately reflect approved sales documentation.

• Coordinate contract preparation, execution and contract variations.

• Maintain accurate contract records and document management throughout the customer journey.

• Liaise with internal stakeholders to ensure timely progression of contracts.

• Ensure compliance with relevant legislation, company policies and contractual requirements.

• Record and maintain accurate information within ClickHome.

• Monitor workflow deadlines and ensure service levels are achieved.

• Prepare reports and provide administrative support as required.

• Contribute to continuous improvement initiatives and process efficiencies.

About You

You'll be a highly organised administrator with exceptional attention to detail and a commitment to delivering quality outcomes.

You'll also bring:

• Previous experience in Contracts Administration within the residential construction or building industry.

• Strong understanding of residential building contracts and documentation.

• Knowledge of Victorian residential building legislation and compliance requirements.

• Excellent organisational skills with the ability to manage multiple priorities and deadlines.

• Outstanding written and verbal communication skills.

• Strong customer service focus with the ability to build positive relationships.

• High level of accuracy and attention to detail.

• Experience using ClickHome or similar construction management software will be highly regarded.

• A proactive mindset with a passion for improving processes and delivering exceptional service.

Why Join Glenvill?

At Glenvill, we pride ourselves on building more than quality homes—we build long-term careers. You'll join a supportive, collaborative team where your contribution is recognised and your professional development is encouraged.

We offer:

• A collaborative and supportive team culture.

• Modern offices located in Docklands.

• Career development and ongoing learning opportunities.

• The opportunity to work with one of Victoria's most recognised residential builders.

• A business that values innovation, teamwork and exceptional customer service.

• Competitive salary and genuine career progression opportunities.

Ready to Build Your Career?

If you're a motivated Contracts Administrator looking to join a respected builder with a strong reputation for quality and customer experience, we'd love to hear from you.

Apply now and become part of the Glenvill team.