Office Coordinator

• Darwin, NT (Larrakia Land)
• $54,400–$57,600 + 12% super at 0.8 FTE
• Full-time equivalent: $68,000–$72,000
• 0.8 FTE - 30.4 hours across Monday to Friday - Two-year fixed term
• Darwin office-based - Flexible start and finish times between 8:30am and 4:30pm

Love making an office run smoothly?

Are you the person everyone can rely on?

Be the calm, capable person at the heart of our Darwin office, with part-time hours and flexible start and finish times.

AMRRIC is looking for a friendly, organised and dependable Office Coordinator to help keep our Darwin office, systems and day-to-day administration running smoothly.

This is a varied, part-time role for an experienced administrator who enjoys helping people, keeping things organised and making sure nothing falls through the cracks.

The 30.4 hours are worked across Monday to Friday, with daily start and finish times agreed with the successful candidate between 8:30am and 4:30pm.

About AMRRIC

Animal Management in Rural and Remote Indigenous Communities (AMRRIC) is a national not-for-profit organisation based on Larrakia Land in Darwin.

We work in partnership with Aboriginal and Torres Strait Islander communities to improve the health and wellbeing of companion animals, people and communities. Guided by a One Health approach, our work includes veterinary programs, education and training, research and advocacy.

You will join a small, committed team where your work directly supports meaningful outcomes across rural and remote communities.

What you’ll do

Your week will include a practical mix of front-of-house, office coordination, systems support and administration. You will:

• welcome visitors and respond to telephone, email and face-to-face enquiries;
• monitor shared inboxes and direct enquiries to the right person;
• coordinate office supplies, amenities, facilities, maintenance and routine supplier arrangements;
• organise approved travel, accommodation, meetings, planning days and internal events;
• provide practical Microsoft 365 support and coordinate requests with our external IT provider;
• maintain equipment, corporate asset and user-access records;
• support onboarding, offboarding, induction, training and recruitment administration;
• assist with routine purchase orders and expense reimbursements;
• maintain registers, templates, shared resources and controlled documents; and
• prepare routine correspondence and meeting materials, record minutes or notes and follow up action items as directed.

What you’ll bring

You will bring:

• at least two years’ experience in office administration, front-of-house or business support;
• strong customer service and written and verbal communication skills;
• confidence managing competing priorities, meeting deadlines and following tasks through;
• sound practical experience across Microsoft 365, including Outlook, Teams, SharePoint, Word, Excel and PowerPoint, together with experience using Planner or the confidence to learn it quickly;
• experience maintaining databases, registers, records and well-presented documents;
• experience coordinating meetings, events, travel or other organisational logistics;
• strong attention to detail and respect for confidential information;
• a collaborative, practical and helpful approach; and
• a Certificate III in Business Administration or a related field, or equivalent relevant experience.

Experience supporting IT requests, onboarding, recruitment, training, employee records or routine financial administration will be well regarded.

Essential requirements

You must:

• be an Australian citizen or permanent resident;
• hold a current Australian driver’s licence; and
• be available to work 30.4 hours across Monday to Friday from AMRRIC’s Darwin office.

Visa sponsorship is not available for this role.

Why join AMRRIC?

Meaningful work should be supported by meaningful benefits.

At AMRRIC, you will receive:

• part-time hours with flexible start and finish times across Monday to Friday;
• five weeks annual leave, pro rata;
• three days Christmas grace leave, pro rata;
• 12% superannuation, paid in addition to salary;
• salary packaging of up to $15,899 each year for eligible living expenses;
• additional salary packaging of up to $2,650 each year for eligible meals and entertainment;
• five days paid study leave, pro rata, for approved professional development, plus other role-relevant training;
• cultural competency learning and development;
• confidential Employee Assistance Program support;
• employer-funded First Aid and CPR training.

Benefits are subject to eligibility, operational requirements and AMRRIC policies.

How to apply

Submit your application via the "Apply Now" button.

Please include:

• your current CV; and
• a “Tell us about you” letter of no more than two pages responding to these three prompts:

1. Why does this role and AMRRIC’s work interest you?
2. Tell us about a time you helped an office, team or administrative process run more smoothly. What did you do?
3. Tell us how you use Microsoft 365 in your current or recent work. Which applications are you most confident using, and what have you learned quickly?

Please also include one sentence telling us where you heard about the opportunity.

Finalists will complete a short practical assessment based on everyday Microsoft 365 and administration tasks relevant to the role.

Applications close: 9:00am ACST on the advertised closing date.

View the Position Description: Position-Description_Office-Coordinator.pdf

Questions about the role can be directed to jobs@amrric.org using the subject line: Office Coordinator enquiry via EthicalJobs or 08 8948 1768

Working with us

AMRRIC is privileged to undertake work that values and celebrates Aboriginal and Torres Strait Islander cultures.

We are committed to reconciliation, inclusive employment practices and supporting employment pathways for Aboriginal and Torres Strait Islander peoples.

Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.

A position description is attached.