Executive Support Officer

Job description
Agency Department of Health Work unit Primary Health Care – Central Australia
Job title Executive Support Officer Designation Administrative Officer 5
Job type Full time Duration Fixed for 6 months
Salary $93,674 - $98,332 Location Alice Springs
Position number 435 RTF 355511 Closing 13/09/2026
Contact Officer Kellie Brahim on 08 8955 6078 or Kellie.Brahim@nt.gov.au
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=355511
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.

Primary objective
Provide high-level executive administrative support and advice to the General Manager through the effective management of
enquiries, correspondence and sensitive information. Develop and maintain efficient administrative systems and processes, and
coordinate, guide and support divisional staff to ensure consistent application of required workflows and the efficient operation of
the Office of the General Manager.
Key duties and responsibilities
1. Provide high-level executive administrative services and act as a first point of contact for the General Manager, including diary

management and attending to enquiries and escalating as required.
2. Provide timely, informed and accurate advice to address enquiries and requests for information.
3. Coordinate and liaise with staff to ensure timely responses are provided, and initiate follow-up action to ensure deadlines are

met.
4. Develop, coordinate and maintain effective systems and processes to ensure accurate recording, tracking and efficient retrieval

of documents for the General Manager.
5. Train, assist and support administrative officers and senior staff in streamlining executive correspondence approvals and

processes.
6. Manage and coordinate correspondence of a highly sensitive and confidential nature.
7. Provide project management and support for identified projects and events.
Selection criteria
Essential
1. Extensive experience providing high-level administrative and operational support to senior executives in a complex

environment.
2. High-level organisational, time-management and workflow-prioritisation skills, with the ability to maintain sound judgement,

adapt to changing demands, and resolve issues calmly and effectively.
3. Demonstrated understanding and practical application of delegation frameworks, including financial, procurement, contract and

human resources delegations and related compliance processes.
4. Proven interpersonal and communication skills (oral and written), with the ability to work discreetly, respectfully and

collaboratively across professions within a diverse cross-cultural environment.
5. Strong attention to detail to ensure accuracy, integrity and reliability of information, documentation and advice.
6. Demonstrated analytical capability, including the ability to identify issues, assess options, determine priorities and consider

implications to support sound decision-making.
7. Demonstrated initiative, flexibility and collaborative capability, including supporting and training staff at all levels to navigate

document, submission and approval workflows effectively.
Desirable
1. Experience in providing senior executive support services in a healthcare environment.
2. Formal qualifications in Business or related discipline.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice
and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.
For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with
blood or body substances), check with contact person for requirements.