Project Administrator

About the role

Portland Projects is seeking a dedicated Project Administrator to join our growing team in Enfield, NSW. This is a full-time position that offers an exciting opportunity to support our project management operations and contribute to the successful delivery of construction projects. As Project Administrator, you will be the backbone of our administrative operations, ensuring smooth coordination between teams, clients, and stakeholders. This role is essential to maintaining project efficiency and supporting our project managers in delivering projects on time and within budget.

Key responsibilities

• Providing comprehensive administrative support to project managers and the wider project delivery team

• Preparing and maintaining project documentation, including contracts, schedules, budgets and correspondence

• Coordinating project meetings, recording minutes and distributing action items to relevant stakeholders

• Managing project files, databases and filing systems to ensure accurate and accessible project information

• Assisting with invoice processing, purchase orders and financial administration for assigned projects

• Liaising with clients, contractors, consultants and internal teams to facilitate effective communication

• Monitoring project timelines and deadlines, providing reminders and status updates to team members

• Preparing reports, presentations and other documentation as required by project managers

• Supporting the coordination of site visits and inspections when necessary

• Assisting with procurement activities, including obtaining quotes and managing vendor communications

What we're looking for

• High school certificate or equivalent; tertiary qualification in project management, business administration or construction-related discipline preferred

• Proven experience in a project administration or similar administrative role, ideally within the construction industry

• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously

• Excellent written and verbal communication skills with the ability to liaise effectively with diverse stakeholders

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Experience with project management software or construction management systems is advantageous

• Attention to detail and commitment to accuracy in all administrative tasks

• Problem-solving ability and willingness to take initiative in a fast-paced environment

• Professional demeanour and ability to maintain confidentiality

• Current driver's licence is preferred

What we offer

Portland Projects is committed to supporting the professional development and wellbeing of our team members. We offer:

• Competitive salary package commensurate with experience

• Opportunities for career development and progression within a growing company

• Training and support to develop your skills in project management and construction administration

• A collaborative and supportive workplace culture that values teamwork and innovation

• Flexible working arrangements where possible to support work-life balance

• Modern office facilities in Enfield, NSW

• Access to employee assistance programs and wellbeing initiatives

About us

Portland Projects is a dynamic construction project management company dedicated to delivering high-quality projects across NSW. With a strong reputation for excellence, integrity and reliability, we work with leading clients and contractors to bring complex projects to successful completion. Our team is passionate about construction and committed to fostering a collaborative culture where innovation and professional development are encouraged. We pride ourselves on our attention to detail, transparent communication and commitment to project success.

Apply now

If you are an organised, detail-oriented professional with a passion for project support and administration, we would like to hear from you. Please submit your resume and a cover letter outlining your relevant experience to Portland Projects. We look forward to meeting you.