Business Administration Trainee

About Southern Ports

Southern Ports operates the gateway ports of Albany, Bunbury, and Esperance, connecting regional WA to global markets. We focus on safe, efficient, and sustainable port operations, delivering value to our customers and communities. With a strong commitment to our people, we’re building a diverse, high-performing workforce to support the future of regional trade.

Benefits of Joining Southern Ports

Joining Southern Ports Authority comes with numerous benefits that cater to a wide range of professional and personal needs, some examples being:

• Flexible Working Arrangements: Enjoy a work-life balance that suits your lifestyle and personal commitments.

• Annual Health and Well-being Benefits: Take advantage of programs and resources aimed at maintaining your physical and mental health.

• Salary Sacrificing Options: Maximise your take-home pay through tailored salary packaging arrangements such as Novated Car Leasing and Superannuation

• Generous Purchase Leave Options: Gain additional leave options to suit your personal needs and preferences.

Salary:

$61,808 + superannuation + regional allowance if based regionally.

The Role

Launch your career with Southern Ports as a Business Administration Trainee and gain valuable hands-on experience while completing a Certificate III or IV in Business Administration. Working alongside a supportive and experienced team, you'll build practical skills across administration, customer service, communications, calendar management, records management, and event coordination, while contributing to the day-to-day operations of one of Western Australia's leading port authorities.

Key Duties and Responsibilities

• Provide professional reception and customer service support, including greeting visitors, answering enquiries, and managing incoming calls.

• Deliver day-to-day administrative support, including diary management, document preparation, correspondence, and records administration.

• Coordinate incoming and outgoing mail, process invoices and requisitions, and maintain office supplies.

• Support visitors by arranging site access, security clearances, and personal protective equipment (PPE).

• Assist with the planning and coordination of Southern Ports meetings, functions, and events.

• Provide administrative support across the Esperance team and contribute to projects and other duties as required.

Required

• Completion of Year 10

• Excellent communication

• Good organisational skills

• Good time management skills

• Willingness to listen and learn

• Willingness to undertake formal studies

Preferred

• Completion of Year 12

• Working toward a Business Admin qualification

• Familiarity with MS Office package

To see the PD for this role, please copy and paste the below link into your browser:

https://www.dropbox.com/scl/fi/i723mjmfc1fl3tzmscj36/PD-Business-Administration-Trainee.pdf?rlkey=dsqcg0dlrs5rg4udy6u1uz22x&st=sm8maugt&dl=0

To see the Employment Agreement for this role, please copy and paste the below link into your browser:

https://www.dropbox.com/scl/fi/jeudty7fe35cubfbvyq0o/Southern-Ports-Administration-and-Specialist-Agreement.pdf?rlkey=m4m7kml2uv42gzy4dt6yxwlq2&st=zt6fsmsm&dl=0

 Requirements

To apply, please submit your application through our advertisement. Ensure you include an up-to-date resume.

To be eligible for this role, applicants must reside in Esperance and provide proof of Australian citizenship or permanent residency.

The successful applicant must:

·         Have a current Western Australian driver’s licence or working towards one

·         Be able to obtain and maintain a Maritime Security Identification Card

·         Pass a pre-employment medical assessment including drug and alcohol testing

·         Provide a National Police Certificate that is within a 6-month period.

Southern Ports is proud to be an Equal Employment Opportunity employer and does not discriminate against race, gender, age, religion, sexual preference or disability. We encourage applications from all culturally diverse backgrounds, Indigenous Australians and Non-Indigenous Australians. Southern Ports is committed to creating and maintaining an inclusive and impartial workplace with equal opportunities for all employees.

Applications close: COB 28 September 2026

We reserve the right to commence the recruitment process during the application period.