High Level Executive Assistant

Is this YOU?

📌 Super proactive

📌 A wee bit feisty

📌 Chronically organised

📌 Natural leader with fantastic work ethic 

📌 LOVE helping people achieve their goals

📌 Humble, outgoing & down to earth

📌 IT savvy

📌 Don't mind being assertive & confident

📌 Looking for a fun & progressive career change?

📌 Appreciate a Christian Family values work environment?

We're looking for a Full Time C-Suite Virtual Executive Assistant based in Australia or New Zealand.

And WHO are WE?

Zembr is a global team of diversely talented people, passionate about our purpose every day - which is to help entrepreneurs of SME family businesses succeed. We do this by providing the virtual team & toolbox needed, to grow our clients business.

Join a young, fun & passionate remote global family focused team, with a passion for achieving, and helping others succeed in business.

The key responsibility of our Executive Assistants, is to work with our executive clients to help relieve their workloads, improve their execution & achieve more success daily with less stress.

This role involves performing a large variety of tasks in order to support multiple senior-level managers to focus on working ON their businesses instead of IN them. Some responsibilities include inbox and calendar management (including answering email & scheduling meetings), providing accountability & follow up, task management & organisation - ultimately helping our clients reach their work & personal goals. No day is ever the same!

We invest in our teams personal growth and happiness, and treat each member like our family. We host regular learning seminars and activities, and team building activities!

What will you actually DO?

·      Manage/Organize client’s inboxes and calendars

·      Respond to emails

·      Schedule meetings & manage client's schedule

·      Make travel and accommodation arrangements

·      Provide accountability, goal management & planning

·      Task management, prioritisation & organisation

·      Create presentations and reports, as assigned

·      Address administrative queries

·      Act as the point of contact among executives, employees, clients and other external partners

·      Prepare meeting agendas, take minutes during meetings, distribute & follow up

·      Many other tasks as delegated by clients to help free up their day and get them focused on their businesses!

·      Act as unofficial sounding board & discussion partner for clients

· Meet client KPIs & committed hours targets daily, submit regular reports & hold yourself accountable

Skillsets

·      Excellent verbal and written communications skills

·      Outstanding organizational and time management skills

·      Experience with AI is a bonus

·      Experience in the Commercial industry 

·      Experience with Microsoft Suite and other administrative systems 

·      Knowledge of online calendars and scheduling (e.g. Outlook Calendar)

·      Discretion and confidentiality

·      Confidence & an element of ‘bossiness’

·      General business knowledge

·     A love for progression, helping others and growing personally + professionally 

The Perks?

- Great culture - work hard, play hard

- We live out our set of family & Christian based core values

- Flexibility - fully remote workplace

- No two days are the same - bye bye boredom!

- Supportive, driven & progressive global team, making a difference daily

-Growth + Career path opportunities 

Why do our staff LOVE us? 

Check out why below:

We'd love to hear from you!

www.zembr.co/careers