Executive Assistant

Wagga Wagga City Council is seeking an experienced and proactive Executive Assistant to provide high-level support to the Chief Operating Officer.

This is an opportunity for a highly organised professional who uses initiative, exercises sound judgement and enjoys working in a busy executive environment. You will work closely with the Chief Operating Officer to coordinate priorities, correspondence, meetings, actions and workflows, while building effective relationships with Councillors, senior staff, government representatives and other key stakeholders.

What we will offer you:

• Permanent, full-time (35 hours per week).
• Remuneration of $3,059.14 gross per fortnight with the opportunity to progress to $3,670.97 gross per fortnight + 12% superannuation.
• A strong commitment to your professional growth through ongoing learning, development and career opportunities, supporting Council's vision of being a learning organisation.
• Generous leave entitlements, including access to Council's Flexible Working Hours Agreement and MyLeave.
• The opportunity to work across a broad range of strategic and operational matters affecting Council and the Wagga Wagga community.

Key responsibilities include: providing proactive executive support to the Chief Operating Officer, including diary, correspondence and workflow management; coordinating and following up requests, commitments and actions; preparing reports, briefings, correspondence and business papers; organising meetings and supporting documentation; liaising with Councillors, senior staff and external stakeholders; and managing confidential and sensitive information with discretion.

What you will need to succeed:

• Experience in an Executive Assistant or senior administrative support role.
• Excellent organisational and time management skills, with demonstrated ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills and the ability to prepare high-quality professional correspondence and documentation.
• Initiative and the ability to anticipate requirements, identify issues and follow matters through to completion.
• A high level of discretion and professionalism when handling confidential or sensitive information.
• Strong interpersonal skills and the ability to work effectively with senior leaders, Councillors and internal and external stakeholders.
• Proficiency in Microsoft Office and the ability to confidently use a range of business systems.

Use of Artificial Intelligence (AI)

Council acknowledges that applicants may use AI tools to assist with preparing their application. If you do, please ensure your application reflects your own skills and experience. Candidates progressing through the recruitment process should be prepared to discuss and expand on all aspects of their application, including their responses to the focus questions.

Enquiries:

If you are interested in this role and would like more information, please contact Scott Gray, Chief Operating Officer on 02 •••• •295.

What is next?

Applications close on Monday, 14 September 2026 at 11.59pm AEST with interviews to be held from Monday, 21 September 2026.

For further information and to apply, please visit: https://wagga.pulsesoftware.com/Pulse/jobs

As part of the recruitment process, pre-employment checks will be conducted in line with requirements of the position.

All preferred candidates for this position will be asked to consent to a Police Check. Please note that people with a criminal record are not discouraged from applying for the position. Each application will be considered on its merit.

https://wagga.nsw.gov.au/the-council/careers/why-work-in-wagga

Council is an inclusive employer. We strive to reflect the community in which we work, as a result we welcome and encourage applications from skilled people from all walks of life. This includes women, men, Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with a disability, veterans, sexually and gender diverse people, people with lived experience and people of all ages.