Administration Finance Officer

Brubecks Boutique Foods is an innovative and fast-growing food manufacturing business selling to a wide range of independent retail supermarkets and retailers. Our people-first culture, commitment to quality and the pursuit to make ridiculously delicious foods set us apart in the industry.

We’re seeking a standout Admin finance specialist to oversee day-to-day administrative, accounting, and basic HR tasks. In this role, your attention to detail and proactive problem-solving will directly shape our operational efficiency and customer satisfaction.

• Invoice Management: Enter incoming invoices into Xero Accounting Software balanced against statements.

• Accounts Payable & Receivable: Approve bills, reconcile payments, handle routine invoice follow-ups, credit requests and keep an eye on outstanding balances in Xero.

• Transaction Reconciliation: Investigate unknown transactions, attach receipts/invoices, and maintain organized financial records.

• Payroll: Gather and verify weekly timesheets, resolve discrepancies, and collaborate with the Roster Scheduler before final submission and collation of weekly wage run.

• Reporting: Develop and deliver weekly dashboard reports to the Managing Director and Sales team, including key financial updates and performance insights.

• Document & File Management: Scan, organize, and store all documents (OFFICE365), ensuring easy access and proper folder hygiene.

• Inbox & Call Management: Triage emails and handle phone queries regarding accounts—resolving straightforward issues or redirecting to the correct team member.

• Scheduling & Coordination: Maintain company calendars, book meetings, and support day-to-day office needs.

• Operations Support: Provide support to the operations team as required during annual leave requests.

• Onboarding: Prepare contracts, tax forms, and super forms for new hires; ensure smooth day-one experiences.

• Offboarding: Coordinate balances, final pay details, and exit documentation.

• 3-5 Years of Relevant Experience

  You’ve held roles in administration, bookkeeping, accounts, or operations support—ideally in a fast-paced environment.

• Xero Proficiency

  You are Xero certified (this is a must have requirement) and you are confident in navigating this cloud-based accounting software for invoicing, reconciling, and basic bookkeeping tasks.

• Organized & Detail-Oriented

  You double-check your work and keep a systematic approach to tasks, ensuring nothing slips through the cracks.

• Excellent Communicator

  Whether on the phone or via email, you handle queries with clarity, warmth, and professionalism.

• Proactive Problem-Solver

  You’re quick to spot irregularities or inefficiencies, bringing solutions or improvements to the table.

• Flexibility: Primarily based in Murarrie (may include the option for some remote workdays).

• Professional Growth: Gain valuable hands-on experience in both administrative operations and finance, with opportunities to progress as we expand.

• Team Culture: Collaborate with a supportive crew that values continuous improvement, recognition, and shared success.

• Impactful Role: Directly influence company performance by streamlining essential processes and ensuring timely, accurate financial management.

Salary & Benefits

• $75K + Super (based on experience and skill set)

Send your resume and cover letter explaining why you’re the perfect fit for our Finance & Admin Specialist role to ***************@brubecks.com.au

Take charge of your career and help Brubecks Boutique Foods reach new heights—one invoice, payroll, and project at a time!