Business Support Advisor

Business Support Advisor

Perth CBD | Permanent Full-Time

About Us

Successful Projects is a leading project management, planning and project controls consultancy delivering services across infrastructure, resources, energy, defence, utilities and transport sectors throughout Australia. Our continued growth has created an opportunity for a highly organised and proactive Business Support Advisor to join our Perth team. This is a varied and fast-paced role providing operational support across the business. You will work closely with leadership, managers and employees to ensure our office, systems, events, onboarding processes and administration functions operate smoothly and professionally.

If you enjoy variety, taking ownership, improving processes and being the person who keeps everything running behind the scenes, we'd love to hear from you!

About the Role

Reporting to the CEO, you will play a key role in supporting day-to-day business operations across multiple functions.

Key responsibilities include:

Office & Facilities Management

• Manage reception activities including calls, visitors and deliveries

• Coordinate facilities management, maintenance and liaise with building services on all needs

• Maintain meeting rooms, kitchen and common areas

• Manage office supplies, kitchen, stationery, PPE and equipment

• Coordinate company vehicles and transport administration

Employee Onboarding & Support

• Support the P&C Lead with onboarding and offboarding activities

• Conduct office inductions and workplace familiarisation

• Set up workstations, access, equipment and welcome materials

• Assist staff with general IT and systems-related enquiries

• Maintain employee registers and administration records

Training & Events Coordination

• Support, book and coordinate internal and external training programs

• Arrange venues, catering, travel and attendee communications

• Prepare training materials and resources

• Support company-wide meetings, events and staff functions

• Maintain training and certification records

 Travel & Logistics

• Arrange flights, accommodation, car hire and parking

• Coordinate interstate travel requirements

• Provide travel quotations and booking support

Finance & Payroll Support

• Process receipts, invoices and expense claims

• Support credit card reconciliations and accounts administration

• Assist with payroll reporting and leave reconciliations

• Coordinate supplier registrations and payment documentation

Systems & Process Support

• Maintain business registers, handbooks and documentation

• Support software subscriptions and user administration

• Assist with process improvements and workflow updates

• Contribute to ISO quality management activities and internal audits

About You

To be successful in this role, you will ideally bring:

• Experience in business support, office administration, executive support or operations coordination

• Exceptional organisational and time management skills

• Strong attention to detail and ability to manage competing priorities

• Advanced Microsoft Office 365 skills

• Excellent written and verbal communication skills

• A proactive, solutions-focused approach

• Confidence working with systems, processes and technology

• A professional and customer-focused attitude

Highly regarded:

• Experience using Employment Hero, Xero, Workflow Max (WFM) or similar systems

• Experience supporting payroll, accounts or HR administration activities

• Experience coordinating training, events or travel arrangements

Why Join Successful Projects?

At Successful Projects, our people are our greatest asset.

We offer:

• A supportive and collaborative team environment

• Modern Perth CBD office

• Exposure to a wide range of business functions and leadership activities

• Professional development opportunities

• Regular team events and social activities

• The opportunity to make a genuine impact in a growing national consultancy

Apply Now

If you're a highly organised professional who thrives on variety and enjoys supporting a high-performing team, we'd love to hear from you.

Apply via SEEK with your resume and a brief cover letter outlining your experience and suitability for the role.

Please note:

Only shortlisted applicants will be contacted.

Applicants must have full working rights in Australia.