Accounts Payable Officer

About the business

Unicard Systems is a leading technology company developing smart card technology, including software and hardware to enable high volume production and distribution of identification cards to many different industries and businesses throughout Australia and internationally. Unicard Systems is also an importer and distributor of related products and serves the wider commercial and government community in relation to their identification and access control requirements. Located in St Leonards, on the North Shore, Unicard Systems is a small company that provides a flexible work environment and a platform to show your skills and quality attributes in making a positive contribution to the company's overall business activity.

About the role

Unicard Systems is seeking a detail‑focused and reliable Part‑Time Accounts Payable Officer to support our finance and sales team. We are a supplier of card‑printing equipment, consumables, and technical services, working with international and national clients across government, education, healthcare, and corporate sectors.

This role is ideal for someone who enjoys structured work, values accuracy, and can manage AP responsibilities efficiently within a reduced weekly schedule.

Working closely with our finance and sales team, you will manage core accounts payable functions including invoice processing, supplier communication, and weekly payment preparation.

Flexible part‑time hours are available across 25-30 hours per week.

$40 + super per hour

Key Responsibilities

• Process supplier invoices for printers, consumables, freight, and service items

• Match purchase orders, delivery dockets, and invoices

• Prepare weekly payment runs and ensure timely supplier payments

• Reconcile supplier statements and follow up discrepancies

• Maintain vendor records, including Certificates of Currency and compliance documentation

• Respond to supplier queries professionally and promptly

• Assist with month end tasks as required

• Perform credit card reconciliations, matching transactions to supporting documentation

• Process and reconcile employee expense claims, ensuring compliance with company policies

• Support the finance team with ad‑hoc duties as required, including Accounts Receivable assistance and purchasing

 About You

• 1–2+ years’ experience in an Accounts Payable role

• Strong attention to detail and accuracy

• Confident using accounting software

• Excellent communication (written and spoken English) and organisational skills

• Able to work independently and manage workload within part‑time hours

• Comfortable working in a small business environment

• Strong Microsoft office skills

• A proactive, problem‑solving mindset and a desire to make process improvements as required

Why Join Unicard Systems

• Flexible part‑time hours

• Supportive team

• Stable, growing business with long‑term clients

• Close to public transport

• On the job training